Materials Services Division Minutes - July 07, 2016

OCLC Combined Contract Discussion - All

Janet, Pauline, Anne and Kellie discussed the umbrella license/contract from OCLC.  The discussion mainly centered on which products MLS was currently subscribing to and how invoicing would be done since managers have budgeted for the different products in their respective budgets.  Janet will ask Susan to follow up with the OCLC rep. and communicate any information to the managers.

Since the meeting, Susan asked for clarification from OCLC about which attachments and schedules need to be included.  No changes need to be made to Attachment A, which is simply a reference on what the SLA can govern, not a statement that those services are licensed by the institution.  Illiad does not have a separate schedule.

WorldShare Metadata/OCLC Cataloging subscription would include collection manager.  Our rep indicated that because we order group catalog through another group the Group cat schedule should not be needed, Collection Manager is through the Cat subscription and not a separate charge, and IFM charges are separate from any of our subscriptions, and charged monthly based on activity they do with other libraries.

Ebsco ebooks and Project Gutenberg Marc Records - All

Anne reported that TLC is discussing how to handle the uploading of Marc records.  She will be setting up a session with Ebony/TLC and then discuss with Pauline.

Kellie reported that she and Janet are working on a checklist of information or decisions that need to be made with the addition of each new services.  She asked Pauline to provide feedback for what cataloging needs and what timeline is possible.  Pauline will provide feedback to Kellie by July 21^st.

Strategic Plan/System Strategies/Business Plans -Tim

Tim was not able to attend the meeting and asked Janet and Anne to give a synopsis of the Leadership Team meeting. Managers were asked to review the strategic plan, goals, Library Unbound, and review department business plans to see how business plan objectives fit one of the strategic objectives.  Managers will discuss at the upcoming X-change.

Dates for Upcoming Meetings - Janet, Pauline

Janet asked if managers wanted to continue to schedule manager meetings for the 1st/3rd Thursdays of the Month? 

• July 21
• August 4
• August 18
• September 1
• September 15
• October 6
• October 20
• November 3
• November 17
• December 1
• December 15

Pauline asked if the October 20^th meeting could be moved to the 27^th and cancel the November 3^rd meeting.  Those present agreed to the change.

Pauline will check on the availability of the meeting room at the Service Center on these dates and send out confirmations to managers.

Since the meeting, managers agreed to cancel or reschedule the July 21^st meeting due to schedule conflict Janet and Tim have.

Miscellaneous - All

Heidi is scheduled to return to work ½ time during the send week of August.