Adult Services Minutes for September 2013

Date:   Wednesday,  September 25, 2013

Location:   Crystal Bridge, Myriad Botanical Gardens - 2^nd Floor Conference Room

Attendees: Anita Roesler, Outreach, Kristin Williamson, Outreach;  Lindsey Egle, Del City; Alexis Whitney, Almonte;  Mary Ann Johnson, Edmond; Katie Hatfield, Midwest City; Julianna Link, Village; Tracy Stone, Northwest; Darrie Breathwit, Southern Oaks; Emily Williams, Outreach; Dana Morrow, Outreach; Ann Meeks, Belle Isle; Joey Shelton, Ralph Ellison; Angela Thornton, Downtown.

Anita opened the meeting with introductions of new librarians. Dana spoke about the upcoming Cimarron Opera tour in October and Melody of China tour in November. Dana passed around program survey’s from the 2012, 2013 programs. She pointed out that in most cases the 24 x 36 poster is the main bearer of upcoming programs. Dana asks that the posters coming from Outreach be placed in a prominent position 2 weeks before each tour. The INFO magazine usually comes in second. Other important ways of communicating upcoming programs come from word-of-mouth - family member to family member to friend to friend.

Kim Terry made suggestions on how to assist Marketing with the Info Magazine. She ask that entries be no longer than 2 to 3 sentences if possible. If you add an entry after the final due date, be sure and email Kim so she can post the entry. If you have a cosponsor, use the name only once, either in the description or under the cosponsor line.

Anita handed out Volunteer Presenter update. Procedures were handed out. Every presenter that doesn’t get paid must fill out a volunteer form online. There is a paper form for those with no internet access. The reason for this procedure is to ensure that everyone is recognized for their contribution and to ensure a background check has been completed.

There was a lengthy discussion that followed about how to assess the quality of the volunteer presentation. It was suggest that the library staff member arranging the program should take the time to attend and evaluate the quality of the program. You should feel empowered to give suggestions to the volunteer to improve their presentation. Make sure you have been clear about your expectations. If that doesn’t work, then don’t feel obligated to continue using the volunteer that is not meeting your standards. We will continue this discussion at the next meeting.

Winter Readfest changes were discussed. The pros and cons of the coming incorporation of it into the Summer at the Library program were talked about.

Break with a quick free look around the Myriad Gardens.

Sharing

Southern Oaks Family Films on Fridays are a success. IF you check out 5 items you get a treat. Adult Basic Education is being well-attended. Northwest reported the GED class is full. Early Childhood programs attendance has skyrocketed. NEW classes had to be added. Almonte is having Wayne McEvilly and Yoga with Cory Punto, book clubs, AARP driving safe, family crafts with make-and-take, organizing for the home. Del City has had more luck with intergenerational programs such as the Chess Club, Nail Art, and Crocheting. Belle Isle announced their open house would be on Monday celebrating their 50th anniversary. Michael Nigro, classical guitarist is scheduled, as well as Monty Harper, Watercolor with Jim, and the Orphan Train.

Program presentations began with Callie MCClam wanting to do a presentation on Essential Oils and their beneficial uses. She would charge $25.00 per class on oils and $75 for a gift class and she would buy the materials. Callie MCClam 405-362-3554 [email protected] or [email protected].

Justin Young, Saxophonist came by briefly and gave us a demonstration of his fine playing.

Village – Julianna passed around the titles of books she has from past book group discussions. Anyone can borrow them any time. She has indicated the number of copies on hand.

Midwest City – Katie talked about their gardening, watercolor, and weaving classes. They have been going very well. She has something planned called Banned Book Read Out and activities for National Novel Writing Month.

Edmond – Mary Ann said the GED and College Prep were going well. The History Book Club continues to be popular. Jim the watercolor person is doing a parent/child water color class. Patrick Riley is doing a mask making session and Amanda Horn is presenting Gifts from the Kitchen.

Downtown – Angela said the lunch time series about the Paranormal was a success. They had Genealogy programs planned. Upcoming programs include “I Said I Would Never Paint this Way Again”, a documentary; Day of the Dead program. The 2nd Sunday Series will now be 4 times per year. Other programs include Home Organization, Business Series, and OKC Mayoral Candidates.

Ralph Ellison – Joey mentioned the new YA person Sarah. Jazz on the Lawn continues to be successful, as well as, the exercise class.

Meeting was adjourned