Summer Reading Minutes - April 07, 2020

Submitted by jessica.gonzalez on Wed, 04/08/2020 - 12:59

Meeting Date / Time:

Tuesday, April 7, 2020 - 2:00pm

Meeting Location:

All Locations

Attendees:

Kellie Delaney, Annie Emmons, Kimberly Francisco, Jessica Gonzalez, Teresa Matthews, Larry White, Emily Williams, Kristin Williamson,

Community & School Engagement (Kimberly & Kellie)

The School Library Media Specialist breakfast has been cancelled.
- A W-9 has been sent to Swadley’s so we can get our deposit refunded.
We are working on a marketing piece that can be shared with the schools via their portals.

In-Library Engagement (Annie & Kellie)

Logistics (Teresa)

Teresa has created a couple of timelines based on possible May and June reopening dates.
Pallets of Scholastic books will likely need to stay at the Service Center beyond August.
Teresa is going to contact Dennis to let him know about the change in timeline for moving the pallets out of the Service Center.

Staff & Volunteer Engagement (Jessica & Emily)

Training is being streamlined to a basic online-only training.
EPS will hold Zoom office hours so Managers can ask questions.
Committee is working with Heidi to determine if summer volunteers will still happen and what that would look like.
Emily will update training content (video & voiceover).
Jessica will update the SR Intranet pages with the changes to the program.

SR Program Changes

One goal for all participants, 10 hours/600 minutes.
All participants can select one prize (book or tote bag) for reaching their goal. This includes early childhood, children, teen, and adults.
Community goal of 10 million minutes.
Read It Forward books will be donated if we reach our community goal.

Summer Reading Engagement (Programs and Software) - (Kristin, Kellie, and Emily)

The Arts Council Oklahoma City would like for us to still plan on Neighborhood Arts happening, for the time being.
- We will reevaluate this closer to summer.
- Kristin will follow up with off site locations for Neighborhood Arts regarding possible changes to the performance schedule.
- All performers have been contacted to see if they have the ability to do a virtual performance, in the event that in-person performances do not occur.
We voted on our favorite tote bags: the Spoticus design was selected.
- Kristin will submit the RTO and then order the bags from 4Imprint.
It was suggested that we look at food pantries and back to school supply drives for possible Read It Forward recipients this year.
Kellie, Emily, and Kristin attended the Beanstack Virtual Townhall. Emily gave an overview of the townhall and some ideas that we could implement.

Next Meeting

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