Public Services Minutes - August 13, 2020

Welcome & Introductions, Welcome LEAP participants

Reviewer: Angel Suhrstedt, DC & Randy Wayland, MC

Minutes: Courtney Taddonio, DN

Reporting PITS for positive COVID-19 tests, Risa

• Note that they were in the library with a communicable disease (violation of Code of Conduct)
• Leave out diagnosis for HIPAA reasons

Shelving training, Risa/Tricia
- Working on document for trainee to give feedback

• Risa/Tricia taking feedback from LMs
• Finish up shelving training so LMs can discuss next steps/feedback at September meeting
• Tricia: overall timeline for Library Aides, Access Specialists, Access/Library Manager

Experience Passes, Risa

• Final details for vouchers being worked out for OKCMOA
• Up to five people per pass
• Do we want lost fee? Do we charge fines? Etc.
• Let Risa know if you have ideas or feedback
• Risa showed examples of the audiobook case
• Working on the OKC Zoo partnership for Experience Passes

Safety supplies

• Safety goggles have been ordered, will be added to MTC supply catalog
• MSDS says to use “protective gloves/protective clothing/eye protection/face protection” when using Terminator
• When sufficient quantities of safety goggles have arrived they will become a required piece of PPE when using Terminator. HUM will be updating the PPE memo when that occurs.
• Sneeze guards are in ordering process
• Demco Economy Foldable Desk Barriers (made from corrugated white plastic, polyester windows) are an option; report to RD by Aug 21 if interested
• Why Glass Sneeze Guards? Plexiglass/acrylic sneeze guards scratches easily, difficult to clean properly

Circ Forum Report – Tricia

• July 22^nd, minutes posted to intranet tomorrow
• Barriers to checking for missing pieces, damage
• Workgroup for Missing Pieces Process
• Pests in the Library (Charge/Discharge Notes)
• Self-Care/ Minimizing Stress
• Community Library Hot Spots
• In Transit List procedures
• Staff should be sharing Circ Forum updates with location

Email groups - All Access Managers, All Access Staff, Erin

• Access staff hadn’t been added completely
• LMs and AMs are owners of the lists
• Add new Access Staff to lists
• Still discussing Engagement lists because EPS is no longer PS

Telework Xchange Q&A, Chris

• Copy of policy, procedures, agreement on Intranet
• Difference between regular work (meetings, etc) vs. telework
• Telework: Core vs. Emergency; case by case basis for meetings, how to accommodate attendance while not being a “core” position; If an accommodation is needed a discussion needs to take place between the LM and RD.
• Are we presently in “emergency”? Public health emergency while still being open. PS is not in emergency, because we’re open to the public.

Staff Day email, Chris

• Staff Day is not a holiday; we always work on Columbus Day and we will do so this year
• Can staff use vacation on this day now? Yes, normal work week.
• Staff Day is not how we fulfill our training compliance with ODL
• Conversations are happening about how to accommodate Staff Day next year

Department Reports:

• Public Services – Chris
  • Building Projects: BI almost ready but still closed to the public, DC beginning furniture selection for building, Almonte moving forward to architecture selection
  • Julie’s Retirement: Cards are appropriate, virtual party
  • Rick George Retirement: Aug 21^st,
  • Exec. Committee: color coding reopening stages
  • Recovery Initiatives through ALA

• Access Services – Tricia/Risa 
  • Moving forward with Virtual Access workshops in September, priority enrollment (AS first, Library Aides next, remaining Access and then all staff early September)
  • Access Hiring Document: sharing info soon
  • Shelving Training Docs: clarified who can check shelving, “If it’s wrong, it’s wrong” during Independent Shelving
• Central Information Services – Tim/Mark
  • Started a new HT ESII on Monday (Wendy)
  • Call server was down, Tim thanks everyone who answered calls
  • Any feedback? Share with Tim
  • Answered 12,600 calls in a month

Dare to Lead activities, Mark / LaVetta 

Open Discussion

• BI: Moved into building, no network connectivity yet. Cox came out but there is more work to do. Pelican Bay had a backup solution that will work for BI as well. Delivery is piling up. Holds are coming. Carl.Connect cannot print hold labels properly, various other issues, etc.
• MC: Restroom renovation moving along, about a week out. Looks nice! Doors and dividers are in.
• NW: Shades should be done.
• AL: Architect has been selected, City Council will vote.
• WR: Conversations beginning for renovation.

Adjourn