A conflict of interest is determined to exist when the interest of concerns of any member of the Commission or any member of his/her family; or any party, group, or organization in which the individual is actively involved, may be seen as competing with the interest of or violating the ethical integrity of the Metropolitan Library System (MLS).

1. A Commissioner or any member of her/his immediate family shall in no way realize any personal gain from their Commission position. As a result the following actions may result in a conflict of interest unless disclosed to the Chair of the Commission following the procedure outlined in this document.
   
   1. Acceptance of any gifts, entertainment, service, loans or promises of future benefits from any person or group of any kind who might benefit from said individual's or group's relationship to the Commission.
2. A Commissioner or any member of her/his immediate family shall not use for personal advantage or for the advantage of any other group, organization or business to which she/he has allegiance, any confidential information or material acquired in the discharge of the individual responsibilities with the Metropolitan Library Commission of Oklahoma County with respect to the Oklahoma Open Records Act.
3. A Commission member who wishes to become a candidate for an employed position with MLS shall resign prior to submitting an application for the position.

Disclosure

1. Any possible potential conflict of interest shall be disclosed in writing to the Chair of the Commission by the individual concerned prior to engaging in conflict of interest action and in sufficient time for the Commission to act.
2. When any such conflict of interest is relevant to a matter requiring action by the Commission, the interested person shall call it to the attention of the Chair, and such person shall not vote on the matter. Moreover, the person having the conflict shall leave the room in which the meeting is held and not participate in the final deliberations or decision regarding the matter under consideration.
3. The minutes of the meeting shall reflect that conflict of interest was disclosed and that the interested person was not present during the final discussion or vote and did not vote. When there is a doubt as to whether a conflict of interest exists, the matter shall be resolved by vote of the Commission, excluding that individual.
4. In the event that a potential conflict of interest is not disclosed, the matter shall be referred to the appropriate governing municipality for determination of continued membership of the individual concerned.

I, _________________________________________, understand the concept of a conflict of interest and represent that I have not knowingly been party to a conflict of interest action that has not been previously disclosed to the Chair of the Commission. I also agree to report any potential future conflicts of interest to the Commission Chair prior to engaging in the action or activity.

_____________________________________________
Affiant

Subscribed and sworn to before me this ____ day of _________________, _________.

_____________________________________________
Notary Public

My commission expires: ____________________________