The following guidelines are to be used along with the library’s current Staff Use of Library Property and Services Policy (SH 620). These guidelines apply to all library materials including, but not limited to, books, video and audio recordings, electronic media, magazines, newspapers as well as any equipment provided for the use of such materials. Public employees have a special responsibility to avoid not only the wrongful act but also to avoid the appearance of wrongdoing.

1. Library employees are also customers and must comply with all borrowing regulations established for customers in AM 100 Borrowing and AM 200 Interlibrary Loan.
2. Library employees must not remove materials from the library premises unless they have been checked out.
3. Materials must only be checked out at a customer service desk by assigned library staff; a self-check unit; or the circulation station set up for employees at the Service Center. Employees must not check their own materials out except if using a self-check unit.
4. Employees may renew their own materials when using the self-check unit or CyberMars, otherwise another staff member is to renew the materials.
5. Employees must not check their own materials in. Employees may request that their materials be checked in using the “Found on Shelf” option, which clears any fine. This may be performed only by agency staff.
6. Employees may have their overdue fines for MLS owned materials waived.
   
   1. This is a staff privilege that may be lost if it is abused.
   2. Employees must request clearing of their fines at a library circulation desk or by Circulation Control. This request should be made at the time the materials are returned if possible, or before the fines become 60 days old. Fines cannot be cleared at the circulation station at the Service Center.
   3. Employees must not clear their own fines.
   4. Waiving of fines does not extend to fines on materials borrowed from outside MLS through Interlibrary Loan.
   5. This privilege should not be interpreted as permission to keep materials overdue or checked out indefinitely. In the interest of good customer service, employees should endeavor to return or renew all materials by the due date. Materials that become overdue 60 days are subject to immediate recall to fill requests and fines may be subject to immediate payment.
7. Employees may make photocopies for a reduced fee not less than the cost to the library for the copies. These fees must be paid at a library circulation desk or at Circulation Control. (See Administrative Memos for current costs)
8. Employees violating these guidelines are subject to disciplinary action up to and including termination of employment.
9. Library employees observing a violation of these guidelines are expected to report it immediately to a superior as a matter of professional ethics.