Alignment Project Planning Team Minutes - March 02, 2017

Workgroup Assignments
The Committee along with guest Melody Kellogg and Ashley Welke (who along with Chris Stofle will lead the workgroups) narrowed the list of workgroup participants to five per group.  In all, more than forty individuals self-nominated to be part of a workgroup.  The final list was as follows:

Beyond the Walls Workgroup

• Mel Kellogg, Lead, Public Services
• Kay Bauman, Public Services
• LaVetta Dent, Outreach
• Katherine Hickey, Belle Isle
• Kelley Riha, Outreach
• Bridget Williams, Edmond
• Heather Zeoli, Development/Volunteer Svcs

Downtown Library Workgroup

• Mel Kellogg, Lead, Public Services
• Blake Barrett, Downtown
• Kay Bauman, Public Services
• Natalie Currie, Belle Isle
• David French, Downtown
• Buddy Johnson, Downtown
• Risa Sargent, Downtown

Call Center/Virtual Library Workgroup

• Mel Kellogg, Lead, Public Services
• Kay Bauman, Public Services
• Karin Daugherty, Cataloging
• Katherine Goldbach, Downtown
• Tim Spindle, Downtown
• George Tocco, Midwest City
• Jonathan Tolle, Capitol Hill

Community Libraries Workgroup

• Chris Stofel, Lead, Community Libraries
• Kay Bauman, Public Services
• Kiley Ingram, Community Libraries
• Vickie Saxton, Community Libraries
• Kevin Sendall, Community Libraries
• Tracy Simpson, Ralph Ellison
• Andrew Soliven, Community Libraries

Access and Engagement Implementation Workgroup

• Ashley Welke, Lead, Belle Isle
• Kay Bauman, Public Services
• Dana Beach, Choctaw
• Britni Brecheen, Northwest
• Kate Brooks Etzkorn, Downtown
• Michelle Merriman, Edmond
• Mark Schuster, Del City

Job Descriptions Workgroup

• Michele Gorman, Lead, Organizational Development
• Tara Golden, Midwest City
• Tricia Sweany, Southern Oaks
• Jennifer Adkisson, Community Libraries
• Meaghan Atalla, Choctaw
• Stephanie Valencia, Almonte

Each group will work on its specific charge and will report back to the Alignment Project Committee with its recommendations.  Final decisions will be made by the Alignment Project Committee with input and feedback from the workgroups.

Job Descriptions
Committee members shared questions and suggested edits to the draft job descriptions.  Final draft versions of the brief Public Services and Learning Experiences job descriptions will be shared with staff before Saturday, March 4th.  It was acknowledged that some of the workgroups might make recommendations impacting the job descriptions, and that the APC may make additional edits in the future.  Additionally, the group will approve the non-public services job description later in the project (it is anticipated that most of these will be job title alterations, as job responsibilities are not expected to change).

Schedule Review
The Committee agreed that the format for the schedule is easy to read and preferable to the automated report from the project software system.  The group will assign and distribute responsibilities at the next meeting and public the schedule to staff.

Questions/Answers
No additional questions have been recieved since the last meeting, other than those listed on the Forum.

Next Scheduled Meeting:  Thursday, March 9, 2017 at 3pm