Library Managers Minutes - March 08, 2018

Ground Rules agreed upon:

• Everyone participates
• Be present and focused
• Start and finish on time
• Speak up and ask questions
• Raise issues in the meeting
• Respect confidentiality
• Be respectful of others’ opinions and time
• Notetaker comes prepared and coordinates with review team to ensure accuracy and that action and future planning items are clearly noted

Outcome-Based Planning and Evaluation - 

• Next steps include familiarizing all staff with OBPE. Next Engagement Cabinet meetings will develop more concrete activities and tasks. 

Announcements and Updates - 

Most changes will be effective as of mid-April. Changes will include:

• The Virtual Library will be renamed Central Information Services.
• The Education and Program Development department will be renamed to Engagement and Program Services.
• Staff currently serving in the Engagement Manager II role will move to the EPS department. Their new title will be Programs Manager.
• Engagement Manager I, Adult Engagement Supervisor, and Youth Engagement Supervisor will all be renamed to Engagement Manager.
• The Manager of Web Services will assume the role of Adult Services Manager in EPS.
• The Access Services Manager IV will be renamed to Manager of Access. That position will no longer be tied to the Downtown Library specifically.

Onboarding Checklists -

• Two committees headed by Geraldine Adams and Benjamin Mead-Harvey are developing effective onboarding strategies for new Access and Engagement employees. Ben presented a draft product in the form of an Onboarding Checklist and solicited feedback from managers.

Budget -

• There was an open forum for managers to ask questions to help complete the business plan drafts.

Handling Unexpected Increases in Customers -

• Discussed the possibility that we may experience an influx of customers due to a teachers’ strike. We shared what information we knew to-date and brainstormed ideas for accommodating the increase if it happens.
• Next steps include monitoring OK Education Association for updated information, EPS will work with Engagement staff to share passive programming ideas and develop a strategy for SRP promotion if schools close, planning for staffing challenges if schools close.

Pests in the Library Document Update -

• Risa presented updates for pest damage processing, how to most effectively use ROCV and CarlX without needless overlap. Library Managers reviewed the documentation she had produced.

Performance Development System Update -

• The original Performance Development Committee has met twice recently to finalize the new System including discussions on final details and integration into Paycom. Moving toward a point where a final product can be viewed and reviewed.

Room Reservation Software Update -

• We have a bid out for new room reservation software and review of replacements is underway.

Next LM Meeting – April 5 @ Almonte