Policy

The Facilities Access policy ensures that the Metropolitan Library System takes appropriate steps to protect library personnel and property.

Regulations

1. Security Alarm Systems and Codes

1. The Director of Facilities Maintenance is the control officer for the issuance of all security alarm codes.
2. The Director of Facilities Maintenance, in conjunction with administration and agency managers, designates personnel authorized to be issued the security alarm codes. 
3. The Executive Director assigns responsibility for unlocking each building and deactivating the security alarm system for normal working hours, and for locking the building and activating the security alarm system after all persons have left the building.

2. Keys, Key cards and fobs

1. The Director of Facilities Maintenance is the control officer who oversees the issuance, security and return of all system keys, key cards and fobs (hereafter referred to as keys).
2. Supervisors will determine which of their staff members require keys and arrange for the issuance of them. 
3. Personnel will receive and retain only those keys necessary to fulfill their job duties.
4. Keys issued to staff members are for their exclusive use and are not to be loaned.
5. Unless requested or authorized by the Director of Facilities Maintenance, no staff member may duplicate, or cause to be duplicated, any key.
6. Supervisors are responsible for retrieving keys from staff members who are terminating employment or no longer require them due to a change in job responsibilities.

3. Door Lock Codes

1. The Director of Facilities Maintenance is the control officer for issuing and changing codes for all push button door locks for either building or room access.
2. Supervisors will determine which of their staff members require door lock codes and request any necessary changes.
3. Personnel will receive and retain only those door lock codes necessary to fulfill their job duties.
4. Employees with knowledge of door lock codes must maintain the confidentiality of the codes.

Any violation of this policy or associated procedures may result in disciplinary action up