X-Change Meeting Minutes for May 20, 2003

X-Change Meeting Minutes

Date: May 20, 2003

In attendance were:

Laurie Mack-Clark, Ernestine Clark, Anne Fischer, Phil Tolbert, Debbie Robertus, Todd Olberding, Scott Carter, Lisa Weissenbuehler, Daphene Keys, Karen Bays, Denyvetta Davis, Debra Spindle, Mary Patton, Janet Brooks, Pauline Rodriguez, Dana Morrow, Don Updegrove, Anita Roesler, Barbara Beasley, Rosemary Czarski, Ann Aliotta, Judy Walden, Eddie Terry, Jack Kinzie, Randy Wayland, Donna Morris, Karen Marriott, Heidi Johnson, Kay Bauman, Jean Engebritson, Deborah Willis, Anne Hsieh, Traci Jinkens, Roy Ballou, Priscilla Doss

Welcome and Announcements - Kay Bauman

Welcomed supervisors to X-Change. Discussed agenda for the afternoon. Asked for announcements from supervisors. Dana announced teepee ceremony would take place on the Belle Isle lawn on Tuesday, May 20, 2003. Kay welcomed new Ralph Ellison manager, Daphene Keys, to her first X-Change meeting.

Executive Director - Donna Morris

Donna stated that everyone is winding up the budget for this next fiscal year. The next Finance Committee meeting will take place on June 10th, during which the budget will be presented. Donna updated everyone on the new Downtown Library & Learning Center. Panels are going up slowly. We will continue on as if moving into the new building this fall.

Human Resources – Roy Ballou

Roy handed out to supervisors an updated Employment Interview Form. This form will be helpful in selecting the best applicant for any given position. Roy has developed definitions to be used when determining how to rate an applicant. These definitions will eventually be placed on the Human Resources Intranet web page. Furthermore, this form enables supervisors to score applicants on a scale of 1 to 5, with 1 being the lowest and 5 being the highest. This scoring system is more objective and will make the interviewer’s job easier and more efficient.

Roy asked supervisors for input on the definitions he has developed for the interview form. When hiring a full-time employee, s/he will need to start on a True North date.

X-Change – Kay Bauman

The Public Services Council has been charged with evaluating and developing MLS Core Services which will serve as a standard when evaluating services and considering future services. To do this, the Council needed common definitions of what we as a Library do and what is important. The Public Services Council and Ad Team members held meetings from the months of March through May, facilitated by Tom Massey, to aid in developing these definitions. The results of this endeavor are the MLS Core Values and Core Services.

Traci handed out an expanded version of the Core Values, as well as a condensed version. Kay had supervisors break into groups to discuss how these Core Values will help in their daily decision-making and practice using them with specific situations or services. Each group had a representative highlight their discussions. The Core Values will help supervisors in decision-making by prompting questions. The Core Values have been included at the end of the minutes.

Kay asked for input from supervisors about the Core Values. Discussion followed.

Meeting adjourned at 4:15 p.m.

Next X-Change meeting will be on:

August 18, 2003

2:00-4:30 pm

Belle Isle Library

Meeting Rooms A & B