Safety Committee Minutes - January 31, 2024

Items for Discussion:

• Introductions of members and guests. Welcomed three new members to the committee (Mark S., Devin M., and George T.). 
• Assign committee member to take/post meeting minutes (Mark S.)
• Update & Discussion on workers’ compensation injuries (Jeff):  Numbers and more information to come.
  
  • Group discussion on specific incidents since last meeting. 
• Review and Discuss Completed Quarterly Safety Checklists: Any issues?
  
  • Quarterly audits of branch
  • Searching for potential safety issues and concerns
    • Tripping hazards, access points, obstructed walkways, parking lot issues, etc.
• New Safety Checklist Forms for Departments:  Want to extend using these checklists for each of the departments in system. Jeff is working on final draft for committee to review & finalize.
  
  • Discussion at next Committee meeting.  Jeff will share draft ahead of the meeting.
  • Implementation after the Committee meeting.
• Review Incidents/Accidents. No vehicle accidents. Five new customer incidents to report.  Reviewed recent customer issues.
• Fire Drills/Evacuation Plans—Dennis is continuing to work on setting these up with local fire departments to set up fire drills.
  
  • When the weather warms up, we’ll plan more drills.
  • Some managers working with local fire officials to help establish communication.
  • If fire departments can’t be organized to participate, Dennis will oversee the drills.
  • Goal of doing these 2x/year, then working up to quarterly, with different scenarios.
• Drug Use in the Library by Guests—Dennis, Steve, and I have been looking at issues with guests using drugs in library restrooms. They are leaving residue and a strong odor. We need to look at the best way to clean up these areas when we discover them.
  
  • Working on a plan to address issues of this nature.
    • Paraphernalia in restrooms, residue from drugs, etc.
  • Issues predominately at DN.
    • Cordon off restroom for at least 30 minutes. Use yellow caution tape.
    • Air out impacted area (preferably overnight), and have janitorial crew clean when they can.
  • Approach similar to COVID space-sanitizing response.
  • Caution is necessary, particularly if paraphernalia is observed.  However, simply encountering a smell in a space where a substance has been used is not dangerous for most people.
• New Sorter for NW—This is expected soon. Found out that it will be set up for employees to stand around it, and not able to sit down while using it.
  
  • Sit-down model no longer available.
  • Ergonomic review of models.
• Chemical Inventory Lists—need to update these for all locations. When do we want to do this?
  
  • We will need to make sure that we have current MSDS sheets for all currently-used chemicals.
  • Inventory slated to come in May. 
• Safety Meeting Topic for February/March—What do we want to send out to the managers to discuss?
  
  • Adverse weather selected as topic.
• Audits/walk-through: Will be conducting walk-through here today.    
  
  • Group walked through Belle Isle to review the space.
    • Feedback mostly positive. CompSource reps noted the facility is in great shape overall. Found only a couple of minor issues to fix.
• Next Safety Committee Mtg. on Wed. 3/27/2024 @ 2:00pm. We need to decide on a library/location to meet.  Meetings are the last Wednesday of the month--every other month.
  
  • Will be at Nicoma Park
• Closing Comments or Questions: