Operations Minutes - April 06, 2021

Capital Projects 
 

Belle Isle Renovation/Addition – Demolition is ongoing inside and new foundations and piers for the new additions are ongoing. Meetings are ongoing to review and refine the furniture and space plans. The public artist selection process is in progress.

New Almonte Library – We are working with consultants on initial revisions to the preliminary building program/space planning requirements. We met on April 22, 2021 to revisions to conceptual designs/space plan options for the new Library estimated to be 24,000 square feet.

Edmond Library Kiosk – Information Technology is leading the effort to work through plans with the City of Edmond for the installation of the 24-Hour Library Kiosk. The goal is to have the Kiosk installed by June 30, 2021. We are preparing a maintenance/operation plan to ensure the Kiosk remains clean and safe.
 

Ralph Ellison- The City of OKC is working on drainage plans for the west side of the building and will wait for sufficient rainfall to evaluate the roofing portion of the project.

Southern Oaks – A walkthrough inspection is scheduled the week of April 5, 2021 with the city and architect to finalize the window and patio door project. The construction for the Southern Oaks Health and Wellness Campus and library sign is completed.

Wright Library Renovation   – Studio Architecture and the City of Oklahoma City will be arranging a meeting to meet with Library management soon to go over plans and discuss the renovations/improvement plan. We have been informed by the City that we should have a 90-day lead time of awareness before the construction work begins. This will require a Library closure up to 30 days.

Community Libraries ADA Restroom Assessment – We met with Studio Architects on April 5, 2021 to outline our expectations for this project. Architects will be working with Steve Butts to coordinate site visits.

Facilities Maintenance Related Projects

Power washing – If you have any areas around your library in need of power washing, please submit a maintenance request and we will work on getting these scheduled to be completed by the end of June 2021.

Maintenance surplus building – Repairs begin this week to fix plumbing lines damaged during the recent winter weather at the surplus site.

Janitorial Services – Mixing stations have been reinstalled in the janitorial closet at most libraries for the disinfectant cleaning agent. SourceOne will continue to use the same disinfectant. 

Capitol Hill Library - Studio Architecture is still working on the design/completion of the new signage for the northwest corner of the building.

Downtown Library 4^th Floor Meeting Room Presentation Boards/Wall Repairs – Further assessment to be completed by maintenance to see what can be done to repaint door trim and repair damaged wall paint/holes in the meeting rooms.

Downtown Library basement – We have discovered hairline fractures in some pipes in the basement that were allowing sewer gas/smell to escape into the basement. We have a temporary fix in place but several of these pipes will need to be replaced and we are working on getting estimates from plumbers for a more permanent fix.

New Del City Library – The book drop canopy was damaged in a Library vehicle incident in March 2021 Damage to the Canopy will be repaired by the Library. We are working with the contractor to raise the clearance of the canopy and improve the signage to avoid such issues in the future.

Also, still having problems with moisture in the building.  Will put some moisture gauges in various areas of the building.

Edmond Library – We have been in discussion with the City of Edmond/Risk Management about having a structural evaluation to ensure there is no damage beyond what can be seen on the exterior of the building. The City of Edmond will be taking this from here and will get back with us regarding next steps.

Security Related Projects

Security Operational Review – The request for Professional Services has closed. Internal departmental review has placed LCI as the provisional choice should this project move forward. In short, they have the most library specific experience, a local rep and 2^nd to lowest quote. This goes to Exec Management for disposition.

Security Advisory Group – A Security Advisory Group met April 5, 2021 to work together on operational security items and opportunities. As the year progresses, we will be working with the group to develop and discuss training to build in some security related items for MLS staff and MLS Security personnel as well as addressing valid points of concern raised in various venues.

Security Survey– The results are back from the staff security survey. We will be sharing the survey data with all MLS staff later in April 2021.

Access Control –

1. Edmond: Additional doors are being added. Ready to go live on completion.
2. Jones: Troubleshooting continues on a damaged reader component. System remains on the existing system.
3. Downtown: Work is underway. Wire-pull, hardware installation and system programming are ongoing. In this round of installation, the perimeter doors and some specific interior doors will be moved to the new system. The existing system will still be used for the remainder of the doors and is projected to stay in operational status for the 2021-2022 budget year (at a minimum).
4. De-Commissioning of hardware – We will be working with Maintenance to decommission legacy hardware in locations that have been moved to the new system. This hardware will go back into use as spares at other locations.

Intrusion/Security Alarms –

1. Downtown –
   
   1. Phase One: Perimeter doors are complete. New Arm/Disarm keypads have been installed at the Security Desk, East Employee Entrance and Basement Staff Entrance. Go live date depends on choice and programming for transmission of alarm signal to the monitoring station. We have some options with the most effective and (hopefully) least costly choices being finalized this week.
   2. Phase 2: No Change. Missing or damaged communication sub-components make adding the interior doors to the system unreliable until the issues are found and corrected. These devices are located in the ceiling at various points in the building and no location map has, as of yet, been located. These devices will be time intensive to locate. This work has not been negotiated with the City of OKC at this time.

Public Relations Updates

Public Relations has been working on FY2022 budget plans and promotion campaigns for the Summer Reading Program and the upcoming Joy Harjo visit.

Source: OPA, Metro Monitor                            Source: Arbitron

*Impressions: Number of times the spot is viewed                Source: Arbitron

Marketing Updates

Marketing has been working on FY2022 budget plans and signage needs for Libraries.

Permanent Curbside Signage

• Edmond Library metal poles are installed, and signage is completed. Signs were installed by maintenance.
• Sign mockup for Northwest Library is approved by the library manager. Victoria will email Steve to see about the electric vehicle sign that is currently in one of those spots.
• Next library on the list is Bethany. Victoria will be in contact with Rondia to move this forward.
• We are working on permanent curbside signage in order of curbside business frequency at each library.

Wayfinding Project

• We are working with the business office on the RFQ process for the wayfinding for Bethany, Village, Midwest City, Del City, and Capitol Hill.

Next meeting: Tuesday, May 4 at 2:00pm via ZOOM