Young Adult Services Meeting Minutes for January 7, 2004

YA Programmer’s Meeting, Pioneer Library System and Metropolitan Library System
Wednesday, January 7, 2004
1:30 p.m., Warr Acres Library

Attendance:

Alma Brown - WA/MLS, M. Scott Carter - MAC/MLS, Ronna Davis - ED/MLS, LaVetta K. Dent - OUT/MLS, Kim Edwards- DN/MLS, John Hilbert - SO/MLS, Barbara Johnson - BI/MLS, Janet Brooks-MS/MLS, Heidi Daniel-Morgan-OUT/MLS, Dana Morrow-OUT/MLS, Cheryl Pernell-RE/MLS, Cara Peters-CH/MLS, Heidi Port- DVS/MLS, Melissa Weathers- MC/MLS, Emily Williams - VI/MLS, Sara Shieman, Mabel C. Fry - Library/Yukon

GUESTS: 

Willie Koenig- Artist, Danny Gordon-Artist, Jeff Hester, BMX Biker

Call to Order and Welcome

The meeting was called to order at 1:30 p.m. by Heidi Daniel-Morgan.

• First handout was presented – Dora Obuobisa, Artist.  Recommended for batiking programs (Urban Threads) or possible 2005 Black History Month.
• Heidi passed around a sign-up log for each of the artists/programs available for Summer at the Library for you to indicate interest and funding capabilities for your location.
• Heidi reminded everyone that a more established age limit has been set for summer (ages 11 – 19), but remember to be flexible with preteens.
• For April there is a reccomended speaker used by Pioneer, the information was handed out at the November meeting, if you can’t find the information please call Heidi D-M, 235-9223 ext. 30 for further information.

Update – Scott Carter, MLS Marketing & Communications

• Sponsorships will be coordinated through a system-wide approach.
• For local coupons given to you please follow these procedures:

1. Take the coupons
2. Take down the contact information from the donor
3. Send a sample of the coupon, the number of coupons received and all the contact information to both: Ernestine Clark, Director of Development and Scott Carter, Director of Marketing and Communications.
4. Please indicate on the packet sent to Ernestine that a system thank you note needs to be sent.

• Grubbe Advertising Agency has earmarked 2 movies during the summer and will provide 500 passes per showing.
• Prizes:  if you have ideas for good prizes and or sponsorships, please send them to Scott in MAC and Heidi D-M so they can possibly be solicited system-wide.  You may purchase your own additional prizes, but please notify MAC and Heidi D-M.
• Please note these procedures are not meant to be restrictive, just coordinated.  Please be careful approaching the Municipal Employees Credit Union, they are already helping us on other ites. For additional questions/information, please e-mail Scott at [email protected] or Heidi D-M at [email protected] .

Possible Program – Barb Johnson, BI

• Had a successful weaving program – Elia Woods.  Heidi D-M will e-mail info.  May go well with the Batiking/ “Urban Threads”
• Program was $60 for one hour, the fee included supplies for as many people as you would like.  Has a w-9 on file. 

Book Tasting

Emily Williams

• Trickster’s Choice by Tamora Pierce.  The treat was “Copper Isles Candy”

Update – Janet Brooks, Material Selection

• Possibility for teens to vote for Sequoyah Master List. 
• Please see handout for Black History Month and/or contact Janet at 231-8622 for futher information. 

Presentation – Willie Koenig, Artist

•  Please see handouts for further information
• Has several percussion interactive workshops available.
• The Stomp workshop would tie in well with “Urban Beats” type theme 

Presentation – Danny Gordon, Artist

• Please see handouts for further information
• Has several books in system and has been successful in teaching children’s workshops.
• Does interactive drawing workshops.  
• Not neccisarily a summer program—good year-round artist

• One hour program is $100 a session including demos by 3 to 6 riders.
• Will promote safety, discuss equipment and areas to ride and identify core tricks.  
• Will need space in parking lot—it can be worked out based on what you have available

Sharing – Sara Schieman, Mabel C. Fry Yukon Library

• Teen advisory boards – four years.  Fifteen teens this year from 6th to 11th grade.
• Recruitment:  volunteering is a draw – must be on teen advisory board to volunteer, during summer have flyers available and give out applications.
• Meetings:  once a month on the second Monday.  Typical meeting:  sign in, eat, icebreaker, what you’re reading and why, update on helping with kid’s programs, what’s coming up for YA programs, and current projects.
• Meetings run from September through May.  She gives opportunity for officers to be elected, or she will run the meetings if they choose.  They always choose for her to run the meetings.
• They do the book display in the teen area entirely on their own.  They also do the summer reading kick-off themselves.
• They all come to volunteer on Martin Luther King day together since they are out of school.
• Goal is to have teens eventually become part-time library employees.
• Retention: She sends postcards before every meeting.  Teens can participate year after year.  
• Goal is to have more teen advisory boards by the end of 2004/ Strengthen existing ones

MLS Teen Advisory Boards

•  A sytemwide advisory board made up of a representitive from each branch advisory board is the eventual goal.
• Ronna at Edmond, Emily at Village, Melissa at Midwest City and John at Southern Oaks all currently have active Teen Advisory Boards and can be contacted for additional ideas/suggestions.
• Think about: Three things to happen that would help support your advisory board.

Update – Heidi Daniel-Morgan, Teen Summer Reading Guidelines

• Heidi demonstrated the guidelines and procedures for tracking Teen Summer Reading Participants.
• System-wide training for Summer Reading Program staff and volunteers will be provided.
• Please forward any input to Heidi D-M, 235-9223, ext. 30.  

Next Meeting: 

Young Adult Programmer's meeting will be 1:30 p.m. on Wednesday, March 3rd at ________________ .  

Meeting Adjourned

Meeting adjourned at 4:15 p.m.

Minutes respectfully submitted by Heidi Port.

Handouts

1. Dora Obuobisa, Artist
2. Janet Brooks, MS – African American Heritage Month Book List
3. Article from VOYA – The Care and Feeding of Teen Advisory Boards
4. Teen Advisory List Serve
5. Teen Advisory Interest Form
6. Teen Advisory Group – What’s In It for My Library – Jervis Public Library
7. Willie Koenig – Rhythm in Residence – flyer, Business Card, Possible Funding Options and Possible Residence Themes
8. Sign Up Sheets – Indication of Interest in Programs and Funding Capabilities – Return to Heidi D-M
9. Danny Gordon – Handout – Reading Takes You On Fun Adventures Art Contest