Safety Committee Minutes - March 27, 2024

Items for Discussion:

• Introductions of members and guests. 
• Assign committee member to take/post meeting minutes (Devin)
• Update & Discussion on workers’ compensation injuries (Jeff):  Numbers and more information to come.
  
  • Group discussed specific incidents since last meeting.
• Review and Discuss Completed Quarterly Safety Checklists: Any issues? Can everyone see these checklists?
  
  • Everyone can/has seen the quarterly audits of branches.
  • Questions about evacuation routes are resurfacing.
  • Occupation limits at libraries are determined by the fire chief responsible for each library.
• New Safety Checklist Forms for Departments:  Jeff will have a final draft for the committee to review & finalize soon.
• Review Incidents/Accidents. Group reviewed and discussed new incidents/accidents since last meeting.  The updated form includes the Safety Committee on the email distribution list. Is everyone getting the forms?  
  
  • The MLS members are receiving the forms.
• New Incident form for Incidents/Accidents: what do we want to do on this? Insurica has recommended using a new form.  
  
  • The committee discussed the new form.
    • The new form includes much more detail and can be used electronically.
    • The new form would be for filing claims for vendors, volunteers, and visitors who have medical/accidents’ claims only. Behavioral or other incidents would still be posted in PITS. Employee accidents/medical would still use Workers Comp.
    • The language needs to mirror the old form.  
• Fire Drills/Evacuation Plans—Ongoing. Dennis is continuing to work on setting these up with local fire departments to set up fire drills.
  
  • Dennis has completed the alarm project, which included installing fire panels.
  • Dennis will be working with risk management in OKC on the fire drills.
• Drug Use in the Library by Guests—Ongoing. Dennis, Steve, and Jeff continue to work on a solution for this issue.
• Chemical Inventory Lists—need to update these for all locations. These will be sent out in mid-May to all the locations/departments to complete.
  
  • The form needs to be updated as it has been 2 years since we did an inventory.
  • Ozium should have been pulled and disposed of safely and the SDS should be removed from binders.
• Safety Meeting Topic for April/May—What do we want to send out to the managers to discuss?
  
  • The committee chose materials handling for the topic.
  • Other suggestions for future topics: situational awareness, working with guests of differing abilities, Good Samaritan law.
• Audits/walk-through: Will be conducting walk-through here today.
  
  • The team looked around Nicoma Park.
    • The building is over 60 years old.   
    • Some issues were identified and will be addressed with the appropriate departments.
• Next Safety Committee Mtg. on Wed. 5/29/2024 @ 2:00pm. We need to decide on a library/location to meet.  Meetings are the last Wednesday of the month--every other month.  Subsequent meetings will be on 7/31, 9/25, & 11/20.
  
  • The May meeting will be at BE.
  • Future meeting sites are tentatively set.
    • July @ WA
    • September@ AL
    • November @ CT
• Closing Comments or Questions: