Summer Reading Steering Committee Minutes - November 14, 2018

Introductions

• Each member of the Summer Reading Committee introduced themselves and shared their favorite Summer Reading memory.
• The Summer Reading Committee reviewed Library Core Values and committee expectations.

Structure of the Summer Reading Committee

• Emily Williams reviewed the structure of the 2019 Summer Reading Committee.
• The 2019 Summer Reading Committee consists of a Steering Committee and five subcommittees.
  
  • Summer Reading Steering Committee
    • Emily Williams-Lead (EPS)
    • Kellie Delaney (EPS)
    • Margo Engelmann (EPS)
    • Jessica Gonzalez (EPS)
    • Teresa Mathews (EPS)
    • Julia McConnell (EPS)
    • Vicki Thompson (PLA)
    • Chris Stofel (CH)
    • Abby Stout (DN)
    • Kristin Williamson (EPS)
  • Summer Reading Subcommittees
    • Community and School Engagement (School Breakfast, School Mailing, School and Organizational Visits, Determining Read It Forward Recipients)
      • Chris Stofel-Lead (CH)
      • Daniel Chesney (WA)
      • Kellie Delaney (EPS)
      • Katherine Hickey (BI)
      • Robin Miller (RE)
      • Kelley Riha (OUT)
    • In-Library Engagement (Displays, Exhibits, Collection, Passive Programming)
      • Abby Stout-Lead (DN)
      • Sadie Bruce (CD)
      • Natalie Currie (ED)
      • Reagan Kloiber (DN)
      • Beth Loecke (CL)
      • Kristin Williamson (EPS)
    • Logistics (Supplies, Inventory, Read It Forward)
      • Teresa Matthews-Lead (EPS)
      • Jerod Gerfen (MC)
      • Margo Engelmann (EPS)
    • Staff & Volunteer Engagement (Staff and Volunteer Training, Internal Communications)
      • Jessica Gonzalez-Lead (EPS)
      • Julia McConnell (EPS)
      • Heidi Port (DVS)
      • Victoria Stephens (MAC)
    • Summer Reading Engagement (Software and Programming)
      • Emily Williams-Lead (EPS)
      • Kellie Delaney (EPS)
      • Vicki Thompson (PLA)
      • Kristin Williamson (EPS)
  • See SR 2019 Committee Structure handout for more information.

New for 2019

• Kristin Williamson shared that we're diverting from the nationwide CSLP theme in 2019 to do our own: Wild About Reading! MLS has the opportunity to host an exhibit of artwork by author/illustrator Maurice Sendak. We will be the 50th stop in 50 states. This exhibit will be at the Downtown Library during June and July, so will we be creating our own Summer Reading theme to help highlight this exciting show and cross-promote our summer events. Marketing has already begun working on the art and our big summer reading performers have been informed of our theme so they can create appropriately themed programs for us. 
• Emily Williams shared the draft 2019 Summer Reading Outcome and Indicators of Success with the Summer Reading Committee.
  
  • Outcome
    • Children, teens, adults, and families belong to a community of readers and library users.
  • Indicators for Success
    • 4% of community members participate in Summer Reading (31,200 participants). Based on 780,000 population figures / Estimated 10% growth from 2018.
    • 55% of SRP participants log one hour of reading-or-reach 60 points.
    • 45% of SRP participants log 10 hours of reading-or-reach 600 points.
    • Library location indicators crafted at the library level to reach certain populations and SR activity levels.
  • See 2019 SR Outcome and More handout.
• Kellie Delaney shared information regarding a new proposed points system for Summer Reading 2019. Committee members were asked to solicit feedback on this proposed new approach from their colleagues and report back to the Summer Reading Committee.
  
  • See 2019 SR Outcome and More handout.
• Vicki Thompson shared information regarding a SWOT Analysis for Summer Reading 2018. Committee members were asked to keep this information in mind as they plan their subcommittee work.
  
  • See 2018 SWOT Analysis handout.
• Emily Williams shared the Wild About Reading! Summer Reading 2019 Sponsor Benefits opportunities created by DVS.
  
  • The Friends of the Library is the “King” of all Wild Things, sponsoring all the book prizes for Summer Reading 2019. 
  • See 2019 SR Sponsor Benefits handout.
• Heidi Port shared the draft Wild About Reading! guidelines regarding funding, prizes, volunteers and presenters for Summer Reading 2019 created by DVS.
  
  • Once finalized, these guidelines will be shared with all staff by DVS.
  • See 2019 Draft DVS Guidelines handout.

Next Steps

• Vicki Thompson informed everyone that we will be using Teamwork as the project management software for Summer Reading 2019. Committee members were asked to login and let Vicki know if any updates need to be made to tasks on their timeline.
• The Summer Reading Steering Committee will meet on December 12.

Small Group Breakout: Subcommittees

• Committee members broke out into their small subcommittee groups to plan their upcoming subcommittee meetings. First meetings will be held between November 26-December 7.