Approved Policy Changes - October Commission Meeting

Hi everyone, The following changes were approved by the Commission at their October meeting. Please see the corresponding policy pages for fully updated policies. Thanks!

SF 500 Personal Services (Contractual) – Revisions Recap: Administration proposes repealing this policy as it repeats much of what is covered in other policies (Purchasing, Budget and Employment policies) and creates redundancy.

SF 210 Purchasing Officers– Revisions Recap: Administration proposes the repeal of Purchasing Officers as they are no longer accurate or referenced in the Purchasing Policy.

AM 321 Purchases – Revisions Recap: Administration proposes the repeal of this policy because the most significant part is covered in SF 200 and the remainder is procedural.

SF 200 Purchasing Policy – Revisions Recap: Removed the $25,000 cap on contracts that can be signed by the executive director as it was intended as a placeholder and should not have been included. The cap would will lengthen commission agendas with contract approvals and limit the speed of which time sensitive contracts can be signed.

AS 530 Operating Hours (New) – Revisions Recap: this is a new policy extracted from SH 610 Facility Access. This policy lists all hours that each library is open to the public. The hours are listed in this policy as changes to them should be approved by the commission due to the impact on staffing and other costs. This policy will be effective on January 3, 2017, with the exception of hours for Jones, which will be effective as soon as the new Jones Library opens.

SH 610 Facility Access – Revisions Recap: section 1 was removed and replaced by the new policy AS 530 Operating Hours. The policy no longer restricts the hours staff are permitted to be in the library.