Integrated Library System Update - January 2013

Our Internal task force, Lloyd Lovely, Donna Morris, Karen Marriott, Kay Bauman and Anne Fischer have worked on identifying prospective vendors for a new ILS system throughout the fall as previously mentioned in the September Executive Director’s report to the commission. We met with 4 vendors and viewed demonstrations and had Q & A sessions with each one, and had a couple of follow up sessions with one or two vendors. We reviewed Requests for Information that had been used by other library systems and prepared one for MLS. This RFI was sent out on January 2 to the prospective vendors and a few additional ones that had inquired about our needs. Two weeks have been provided for questions and answers from the vendor to Anne Fischer and the final responses to the RFI are due on February 8, 2013. At that time the task force will begin meeting to analyze the RFIs. The analysis of the RFIs should indicate which vendors will be able to meet our required specifications. After the analysis, a bid package will be prepared and sent to the qualified vendors.

Our goal is to have a bid for the commission to approve in June.