Changes to Staff Association Bylaws

Staff Association has made changes to its bylaws. The new bylaws can be read below. If you are a Staff Association member, please take the time to read over them, compare them to the old bylaws, and vote by participating in this survey. Thank you!

Staff Association Bylaws

(AMENDED 7/94) (AMENDED 2000) (AMENDED 2003) (AMENDED 2011) (AMENDED 2012) (AMENDED 2013)

ARTICLE I: NAME AND PURPOSE

1. The name of this organization is the Metropolitan Library Staff Association.
   It shall be a nonprofit organization.
2. The purposes of the Metropolitan Library System Staff Association are to:
   1. Aid and promote the general and specific welfare of staff
   2. Promote communications within a unified system
   3. Support and improve library programs and services
   4. Provide a means for presenting concerns and suggestions to the administration for serious consideration.

ARTICLE II: MEMBERSHIP AND DUES

1. All non-administrative team employees are eligible for membership.
2. An annual membership fee of $2.00 for the year, Jan.1 through Dec. 31, shall be charged.
3. A member is in good standing when his/her dues are paid.

ARTICLE III: OFFICERS AND DUTIES

1. Officers shall consist of Chairperson, Vice-chairperson, Secretary, and Treasurer.
2. Duties of the officers shall be as follows:
3. Chairperson—shall preside at meetings, appoint all committees necessary for the functioning of the Association The Chairperson will serve as official spokesperson for the Metropolitan Library System Staff Association.
4. Vice-chairperson—shall preside over Staff Association meetings in the absence of the Chairperson. They shall also act as Historian organizing and maintaining a chronological record of significant events pertaining to the Metropolitan Library System Staff Association, including its founding, accomplishments, and activities. (amended 2013)
5. Secretary—shall maintain necessary records and minutes of meetings and make all notifications necessary.
6. Treasurer—shall maintain all monies and related records. Money shall be deposited with a bank. Checks must be signed by the Treasurer and one other elected officer: Chairperson or Vice chairperson. The Treasurer and one other elected officer: Chairperson or Vice chairperson will also share access to accounts and balances. The Treasurer shall present a report to the annual business meeting of the Staff Association and have printed reports for distribution. (amended 2013)

ARTICLE IV: EXECUTIVE COUNCIL AND DUTIES

1. The Executive Council shall be composed of a representative from each non-extension Library site, plus a representative from the Service Center and one from the 3^rd floor Downtown offices and departments. Each extension will be represented by one of the full-service libraries as follows: Capitol Hill will represent Wright, Choctaw will represent Jones, Edmond will represent Luther, Midwest City will represent Harrah and Ralph Ellison will represent Nicoma Park. If a site has no members it will forfeit representation. (amended 2013)
2. The Executive Council shall meet at least ten months out of the year (amended 2013), and is empowered to transact the business of the Association. A quorum shall consist of a simple majority of the Executive Council Representatives. It shall serve as a direct link between staff and administration. The Executive Council shall present staff concerns annually in a meeting with administration each February. The staff members must present their concerns in writing to their Executive Council Chairperson by the previous Nov. 15 to be included in the February meeting.
3. Immediate past chairperson will remain a member of the Executive Council for one year after their term to act as advisor and as a Public Relations person responsible for the dissemination of information to the Staff Association members. (amended 5/91) (amended 2013)
4. The Executive Council Representatives will attend commission meetings held at their locations or find someone to attend in their place to gather important information. (amended 2012) (amended 2013)

ARTICLE V: ELECTIONS, COMMITTEES, AND REPRESENTATIVES

1. Elections and representatives:
   1. Each site will be responsible for selecting a representative from the Staff Association members at that site. New representatives will be chosen by January 1. (amended 2013). The term for each Executive Council Representative will be 3 years. (amended 6/04)
   2. At the first Executive Council meeting after January 1, officers shall be selected from among the council representatives. Those selected will serve a one year term effective the first day of the following month. (amended 2013)
   3. A vacancy in any office shall be filled by a vote of the Executive Council. If the office remains empty after two consecutive meetings, a write-in ballot election will be taken.
   4. In the event of a vacancy in the office of the Chairperson, the Vice-chairperson shall serve as Chairperson for the balance of the term for which he/she was elected.
2. Committees
   1. Membership Committee—carries out system-wide promotional activities to encourage membership in the Metropolitan Library System Staff Association. This includes membership drives at functions such as staff development day. Membership Chairperson will keep a roster of Staff Association members and issue membership cards.
   2. Annual Meeting Committee—Plans and organizes the annual general business meeting.

ARTICLE VI: MEETINGS

1. There shall be one general business meeting each year prior to December 1, on a date to be established by the Executive Council. Additional meetings may be held as deemed necessary.
2. The Executive Council will meet monthly on the fourth Thursday at least ten months of the year. Executive Council Representatives should attend a minimum of six meetings per year. Failure to attend the minimum number of meetings will result in replacement.

ARTICLE VII: AMENDMENTS

1. Amendments may be proposed by the Executive Council, or by a petition signed by ten (10) members and submitted to the Executive Council.
2. Proposed amendments to the Bylaws must be presented to the membership and voted on by ballot within six (6) weeks.
3. The Bylaws may be amended by simple majority vote of the membership.
4. Corrections to typographical errors, grammar, and punctuation are not considered amendments and can be approved by a vote of the Executive Council.