Executive Council Minutes - July 29, 2024
Leadership Team, notes from meeting, July 29, 2024
Meeting Date / Time:
Monday, July 29, 2024 - 10:30am
Meeting Location:
Downtown Library, Lee Brawner Conference Room
Attendees:
Susan Smith, Chris Bachmann, Erin Bedford, Kimberly Boldt, Steve Butts, Kelly Dexter, Charisse Dye, Kelley Hoffman, Chris Kennedy, Dennis Letter, Mark Schuster, Tim Whisenhunt, Heather Zeoli
Welcome – Sharing of moment for mission/core values
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CEO |
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Type |
Item |
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Discussion |
Notetaking for leadership team meetings |
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Decision |
Members take the notes on a rotation, note to be submitted to members within 24 hours. Members review and respond in 24 hours. Notes to be finalized and submitted to Maria for posting. |
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Action |
Susan to provide the notetaking rotation schedule |
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Announcement |
CCO applications being accepted |
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CCO |
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Type |
Item |
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Announcement |
DVS - teen volunteer party 8/2/2024, Friends volunteer training |
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Discussion |
DVS - working with Beck Design to provide suitable options for their 20th anniversary event. |
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Announcement |
Chris K attended events at Deer Creek Schools and other events of MLS and community interest. |
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CFO |
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Type |
Item |
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Announcement |
Accepting recommendations for updates to Commission Special Funds Form and Special Programming Form. |
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Discussion |
Results of the 2024 Cash Audits were shared. |
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CGO |
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Type |
Item |
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Announcement |
Working on Chromebook policies and Makerspace policies |
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Announcement |
Summer Reading Wrapping up and we have reached the SR goal with expectations to exceed the goal. |
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Announcement |
Kudos to Tim Whisenhunt for presenting at the Goodwill Grand Opening Event. |
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Announcement |
Kim B and Heather Z attended an event on behalf of MLS at Sunbeam for Grandparents Raising Grandchildren. |
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Announcement |
Working on onboarding documents for new library staff to include Safe Place and PITS reporting guidance. |
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COM |
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Type |
Item |
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Decision |
Looking to name the MLS internal newsletter. Proposed and approved reverting to naming the newsletter “ShelfLife”. |
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Announcement |
Working on upcoming groundbreaking with Edmond for new Edmond Library. |
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COO |
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Type |
Item |
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Announcement |
Continuing to watch temperature and humidity levels at MC. |
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Announcement |
Continuing facility assessments on August 6th, 7th, and 8th. |
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Tuesday, August 6 |
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Almonte |
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Southern Oaks |
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Wright |
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Capitol Hill |
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Bethany |
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Wednesday, August 7 |
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Belle Isle |
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Warr Acres |
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Northwest |
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The Village |
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Thursday, August 8 |
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Downtown |
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CPO |
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Type |
Item |
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Announcement |
Budget adjustments have been submitted for final budget. |
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Announcement |
MetroU course catalog has been made available. |
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Announcement |
L&D is preparing for SDD. Venue walkthrough is upcoming. |
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CTO |
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Type |
Item |
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Announcement |
Interviewing ILS administrator candidates |
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Announcement |
IT has placed their order for 2025 replacement cycle equipment and Erate items. Installations will commence soon. |
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Announcement |
AMH Sorter Equipment ordered in 2024 is in production and scheduled to be delivered in Aug/Sep for SO and NW. |
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