Public Services Managers Minutes - October 10, 2024

Agenda

• Welcome & Introductions

• “Happy Notes”
• Moment for Core Values/GX
  
  • Members of the group shared positive GX updates/news

• ‘Breaking News’
  
  • Camera upgrades at DN forthcoming
  • Talkdown System updates
    • Live at RE & SO
    • Being installed Friday at CH
      • Discussion of how the talkdown system works
  • Period OKC products
    • OES is the official go-between
    • Staff should not give out number to Period OKC
    • Dependent on donations – donations have slowed down recently
    • If locations have stock, they can give out a pack, or a single product to make them last longer

• Single Point of Contact for Volunteers- Heidi
  
  • What is the Volunteers SPOC?
    • Person at every location to be expert and point of contact for volunteers at the location
    • SPOC knowledgeable on software
    • SPOC holds volunteer supervisors accountable
    • Plans the overall program at the location
    • ALMs will be the SPOC at their location
  • All locations would have volunteer opportunities open and available all the time
  • “Summer Supers” and other local volunteer supervisors will still be a thing – SPOC will represent the entire branch to the system

Soundtrack Your Brand - Kimberly

• Soundtrack Your Brand is a music streaming service
• All branches will receive unless opted out (HR, JN, LU, NP, WR)
• Vendor creating invoice
• All locations can play as much music as they want without running afoul of copyright
• SYB allows lots of flexibility with playing music
• As soon as the vendor is ready, OES putting in payment for all locations
• Will be taken from location program budget
  
  • Money has been added specifically for SYB; not being taken from funds budgeted for other things

OKC Broadway – Kimberly

• Pages to Stages information has gone out
• Three locations will be receiving the Grinch in person

Reviewing flyers/programs- Mark

• It is important to have a review of promotional materials created in the branch
  
  • Particularly with things shared and promoted system-wide
• Check for accuracy (time, date, registration, etc.) and impartiality
• We need to remain impartial in the information we offer, and the groups we bring in to promote information, particularly around potentially sensitive topics like politics/voting.

Trauma-Informed Scenarios- Tracie

• Discussion related to the scenarios in the Trauma-Informed Workbook

Location Sharing

• BE – Voices and Votes prep; Friends Fall Book Sale prep
• BI – New Children’s Librarian starting on 10/28; Spice take home kit has been very popular
• CH – New Librarian coming soon; Fiestas De Las Americas – engaged with over 350 people
• CIS – Preparing for 2025 holiday closures; ensure branches aren’t scheduling things when we will be off (even if dates aren’t blocked off yet)
• CLs – Outreach (Jones Oldtimers, Harrah Halloween Event); lots of notarizations
• COMM – Gooden Group taking exterior photos of library; Implementing brand standards, feedback not personal; Welcome email going out to each new cardholder
• DVS – Fall Book Sale at BE late in October; Dolly Day planning; Jodi Piccoult in April
• DN – New computer tables; exterior guest lockers; new No Trespassing/Loitering signage; upcoming Trunk or Treats; WR 100th Anniversary planning (2025)
• ED – Lots of notarizations; new sorter in the works
• MC – Citizenship classes have begun; Trunk or Treat (with YMCA and DC); School outreach
• NW – National Coming Out Day event
• OES – Summer Reading Subcommittees volunteer response was good – 31 people working together; Winter Mugs coming soon!
• RE – Hispanic Heritage Month activities; conducting outreach
• SO – Halloween Scavenger Hunt (created with Cricut), Upcoming Fall Festival program
• VI – New roof construction starts soon; Storytime under the stars in the new planetarium structure
• WA – Tremendous growth in outreach events at Putnam City school district locations

Next Meeting: November 14, 2024, 10:00am, CH