Procedures

1.  Physical Inventory:
   1. The Business Office will develop procedures to conduct and maintain an accurate inventory of library furniture and equipment.
   2. Managers will assist in locating all inventoried furniture and equipment.
2. Record Maintenance:
   1. As the library receives new furniture or equipment, the Business Office will:
      
      1. Tag the item with a unique bar code and number. 
      2. Enter the bar code number and other necessary data into our inventory database.
   2. When furniture or equipment is transferred from one location to another:
      
      1. The transferring location will notify the Business Office.  The request will include pictures of the item as well as the item inventory number.
      2. The Business Office will update the inventory database using information from the completed request.
   3. When items are no longer needed or are unserviceable:
      
      1. The transferring location will notify the Business Office.  The request will include pictures of the item as well as the item inventory number.  The Business Office will dispose of items in accordance with SF400.