Home / Public Services Managers Minutes - August 08, 2019

Public Services Managers Minutes - August 08, 2019

Submitted by ldent on Fri, 08/16/2019 - 13:22
Meeting Date / Time: 
Thursday, August 8, 2019 - 1:30pm
Meeting Location: 
Del City Library
Attendees: 
LaVetta Dent, Christopher Stofel, Risa Sargent, Rondia Banks, Lindsey Bryan, Sara Long, Angel Suhrstedt, Cameron Smith, Paula Joseph-Johnson, Laura Warren, Kimberly Francisco, Mark Schuster, Chris Kennedy, Erin Bedford, Randy Wayland, Jason Wiggins, Barbara Beasley, Todd Podzemny, Pauline Rodriguez-Atkins
Guests: 
Emily Williams, Jennifer Livingstone, Vicki Thompson, Clyde Herrod, Devin McGhee, Milissa Copeland

Welcome & Introductions 

Minutes: Todd (SO) 

Reviewers:  Randy (MC) & Paula (CL) 

 

Icebreaker: “Micro Victories/Hunt the Good Stuff” - Mark 

 

Background Checks – Emily Williams  

The Background Check Project Team recommended that paid program presenters undergo the same background checks as volunteer presenters. A budget for these checks has been allocated, and there will be an Intranet post explaining the new procedures before implementation. 

 

Delivery Study Update – Chris, Jennifer Livingstone & Vicki Thompson 

Following a study of our current delivery schedule and route map, a number of changes are being recommended. These changes will affect the Monday through Friday delivery schedule for some locations and the red bin sorting procedures for most. The changes should significantly increase the rate at which filled holds and returned items reach their destination.  

The recommendations will be released to all staff on August 20, with an implementation date of October 1. 

 

 

Staff Development Day Updates – Milissa Copeland 

Staff Development Day 2019 will be held on October 14.  

Staff Day is a required day of work for all full-time staff members. Half-time and part-time staff members are encouraged but not required to attend.  

Due to restricted parking at this year’s venue, car pooling will be organized and encouraged.  

Staff day starts at 8 AM, and late arrivals will need to make up that time later in the week if they are hourly employees or take AVL if they are overtime exempts. Half-time employees may attend half-day shifts from 8-1 or 12-4, which both include lunch. They may also choose to work the entire day.  

8 hours of make-up development will be required for all full time staff who do not attend. Part-time staff who register and do not attend will need to make up 4 hours.  

More information should be forthcoming around August 17. 

 

Floating AS2 Guidelines - Risa 

The floating AS2 has been hired and will be available to fill in at other locations once she has completed her shelving training, around the end of September. General availability will be full-day shifts Tuesday through Saturday. She should be available to work most evenings if scheduled well in advance. Libraries should still attempt to fill gaps by shifting the local schedule and calling upon neighboring libraries before requesting floating AS2 coverage. 

 

 

Genre Update Project – Clyde Herrod, Devin McGhee, CAT 

The RETRACK workgroup will run from September 2019 through May 2020.   

They will examine and rewrite the genre headings used by Carl and the catalog to make them more reflective of modern genre divisions.  

The work will be split up into three three-month phases covering the overarching genres of social fiction, science fiction, and domestic fiction. 

The workgroup will be looking for three public service staff members (Access or Engagement) for each of the three phases and one public service staff member to serve as a core member for all nine months of the work group. Recommendations for public service members should be sent to Cataloging as soon as possible. 

 

Break 

 

Budget Planning Discussion/Activity - Small Groups/RDs 

 

Department Reports: 

  • Access Services  

  • Access Priorities should now be in place at all locations.  

  • An intranet post and video detailing the features of the Carl X and catalog upgrade are coming soon.  

  • All staff are invited to the next round of Access Workshop classes. 

  • Access Managers are currently working on manuals for local Access procedures. 

  • Central Information Services  

  • Choctaw, Del City, and Almonte should have their phones taken by CIS over the next month or two, with the Community Libraries planned to be completed by the end of the year. 

  • Collection Services & Development 

  • Janeal is working on shifting the system away from Collection HQ and to Eidelweiss. She’s happy to come and provide any local assistance libraries need for August weeding.  

  • Shelf-ready copies of high-demand titles have been ordered and will arriving in January.  

  • Lynda is turning into Linkedin Learning, which will require a Linkedin account to access. The library will maintain Linkedin Learning as a database for at least a year while the impact of this change is monitored. 

  • Tech processing is currently short staffed and is looking for volunteers from other departments to be trained in tech processing to help with the backlog. 

  • EPS 

  • This year’s SR signups were the highest ever. Share any feedback with EPS via the surveys provided.  

  • The first round of work groups has finished their work and presented their recommendations, and new ones are starting up this month. 

  • We are participating in the 1000 Books Before Kindergarten program, a nationwide early literacy initiative. Patrons will be able to track books they read to their kids. They can track their progress through Beanstack and earn stickers every 100 books, with plush toys awarded at 500 books and a tote awarded at 1000. We’ll have a soft launch in September. 

  • Outreach 

  • Outreach events can now be found on the internal Library Market calendar. Calendar entries include a link for people interested in signing up for events.  

  • The Oklahoma Book festival and Wiggle Out Loud are September’s big outreach programs.  

  • October outreach programs include Pumpkinville and Musical Swings. 

  • We will be holding storytimes in October for the opening of Scissortail park.  

  • Public Services  

  • The Leadership Team plans to visit each location in the system for their upcoming weekly meetings. 

  • Special Collections 

  • The Oklahoma Archive website is currently in testing.  

  • Special Collections is collaborating with BI to collect stories from customers about the Belle Isle area.  

  • The Holocaust Resource Collection will be temporarily housed at BI as a visiting collection. 

Adjourn 
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Library Manager Meeting Minutes
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