Library Managers Minutes - June 08, 2017

Purpose

To discuss and make recommendations and decisions on issues having system wide impact on member services. 

Outcomes 

To finalize FY18 Budget Plans. To share experiences related to the alignment and tracking success through the Savannah Dashboard. To share information relevant to library managers. 

9:30 am Welcome - Melody Kellogg

9:35 am Work on FY18 Budget Plans – All

Managers will bring first drafts of their library's plans for feedback, clarification, and finalizing.

Library managers broke out into small groups to discuss their individual budget plans, where the information was gathered, how the information was organized, and what each plan should include.

Action: Library managers will include the following demographic information: employment percentages, educational attainment, ethnicity, income, and households with more than one person under the age of 18.

11:00 am Library Visits – Kay Bauman

Kay mentioned that regular library visits to locations will begin soon. Based on the first visit, Kay and Tim determined that different communication and a more thorough explanation of what is expected from the visits may help library managers better prepare.

Action: The regular library visits (probably quarterly) will consist of Tim, Kay, and the Director of the respective district. All involved will tour the location, inside and out, and discuss changes the library manager has made or would like to make to their locations, based on Library Unbound, the alignment, and M & M.  This will be a time for library managers (and perhaps other staff) to highlight activities and/or areas of the location. 

11:10 am Alignment Discussion - Kay Bauman

Action: Kay asked for feedback from library managers on how they are promoting staff understanding of the Alignment.

11:30 am Savannah Dashboard/Market Penetration and Member Retention – Kay Bauman

OrangeBoy information for 2017 is now available via the dashboard. Library managers should use this information to determine how to best meet the goals of Library Unbound for their locations. The 80/20 approach to library programming was also discussed, with 80% of library programming dedicated to System-wide initiatives to meet the Strategic Plan, and no more than 20% dedicated to local initiatives.

Action: Library managers will discuss with staff how programming and interreach is being used to increase M & M.

11:50 am Policies/Procedures Update - Various

• AM 100.1 Loaning Materials – The approved changes to loaning materials will take effect July 1^st.
• AM 200.1 Establishing Library Accounts – The parent or guardian signature requirement will be changed to “consent”.

11:55 am Library Announcements

Wage/Salary Plan for FY 2017-2018: All staff will receive a 2% increase upon their anniversary dates from now until October 31^st, with a cash bonus to be awarded on November 1^st. Any staff with anniversary dates after November 1^st will receive a 2% pay increase and cash bonus on November 1^st. The cash bonus will be determined later this year, based on available funds. Any appraisals coming due after June 30^th will be postponed until November.