What to expect from a Cash Audit at your location

As a responsible steward of public funds, the Metropolitan Library System has established procedures for handling and depositing cash collected through normal operations and donations.  These procedures include best practices reviewed by our audit firm, currently Finley & Cook, PLLC, Certified Public Accountants, on an annual basis.  We rely on cash audits as an important internal control for reviewing proper procedures for handling cash.  A staff person from the Business Office, typically Denise Ryan, will visit locations that handle cash at various unannounced times throughout each year to review the cash procedures being performed and ensure that they are consistent with procedures that are currently in place.  In addition to a review of the procedures being followed she will verify all cash on hand at the time of the audit.  Denise Ryan is typically the employee that will show up at your location unannounced to perform the audit but it could be another Business Office staff member.  She/he will simply watch the location staff that is performing the cash procedures for the day and ask any pertinent questions.  Once the cash audit is complete she will share the results with the Senior Accountant and the DED of Finance as well as the Library manager and Access Manager(s) for that location.  Feel free to ask questions at any time, including the times while Denise is at your location during the audit.  Thank you in advance for your patience and cooperation.

An excerpt of the Access training manual with our current procedures can be found on this page.