Summer Reading Steering Committee Minutes - February 15, 2022

Ground Rules 

Core Values 

Subcommittee Reports (additional detailed reports from February subcommittee meetings are attached at the end of this post) 

• Library (In-Library & On-Site) Engagement – Dana
  • Idea bank of decorations, passive programs, and kits.
  • Creating SharePoint of ToolKit. Should be ready by March 7^th.
    • Will have instructions and supply lists.
    • Decorations and displays in a visual inspiration board.
    • Supply orders were due on Sunday. Received orders from every location. Kristin will place orders this week. Will set up a workday once everything arrives.
• Community & School Engagement – Shalla
  • RIF recipient is Smart Start of Central Oklahoma.
    • 1,500 books to be donated.
  • Direct mailing will happen.
  • Not recommending school mailers, but will upload to school portals.
  • Waiting on decision on the Fine Waivers from the Commission.
  • Shalla is working on Community Contact spreadsheet.
  • Working on Teacher Training incentives.
• Logistics – Teresa
  • Looking at solid blue sunglasses. Will likely be more expensive option.
  • Abby will look for other quotes.
  • Prizes will be 1 adult book, 1 pair of sunglasses, or 2 children’s books.
  • Janeal is requesting a quote from Baker and Taylor for adult and YA titles.
  • Once booksale is over, Teresa will sort and send out leftover books from last year as a base supply to libraries. Will have a workday to do this.
• Staff & Volunteer Engagement – Jessica
  • Official training planned including video, synchronous Zoom, and in-person option. Emily is working on logistics for trainings.
  • Will update Intranet with content from trainings.
  • Volunteer Supervisor training will be done via Zoom.
  • Hoping to have ability for staff to purchase the volunteer t-shirts.
  • Additional Beanstack training will be added this year. 
• Program Engagement – Kristin, Kellie, and Emily
  • Fine Waivers are going to the Commission this week for a decision.
  • Kellie is working on updating Beanstack.
  • Kristin is working on Marketing plan.
  • Program catalog has been created and is under review by OES. Will go out next Monday to libraries to pick their programs for next summer.
  • Kristin is working on Neighborhood Arts.
  • Have updated Activity Logs for all ages. Keeping the same number of activities as last year.
  • Settled on Community Goal of 12 million points.
  • Will do a double issue of the Info Magazine for the summer. All programs will need to be in by April 20^th.
• Other Updates
  • Money for incentives for Teacher Training will come out of 5161.
  • Swag will come out of 5161.

Questions

• Do we want to continue the School Library Media Breakfast in the future?
  
  • Could we get underwriting to fund the breakfast and have it at the new Belle Isle location?
  • What about an evening or weekend open house?
  • Could partner with ReadOKC for this event.

Next Steps and Reminders

• Timeline
• SharePoint
• Communication/Subcommittee Feedback – Jessica

Next Meeting

• Tuesday, March 15^th  3:00pm-4:00pm