Summer Reading Steering Committee Minutes - January 20, 2022

Ground Rules 

Core Values 

Subcommittee Reports (additional detailed reports from January subcommittee meetings are attached at the end of this post) 

Library (In-Library & On-Site) Engagement – Dana 

• Went through brainstorming document and created a draft order form document. 

• Talked to Logistics about number of die cuts each library could order that would be done by the committee. If a library wants more, they can schedule a time to come cut them out themselves. 

• Talked about toolkit format. 

• Will create supply lists and instructions for kits so libraries can order the supplies themselves and have instructions already created.  

• Next meeting February 7th. 

Community & School Engagement – Shalla 

• Waiting for answers about funding for teacher incentives. Had budgeted $1300 for teacher breakfast. Suggest moving those funds to pay for teacher incentives and virtual teacher training. 

• Kimberly will talk to Charisse, Larry, and John about transferring funds from refreshments to 5161. 

• We have plenty of funding in postage and printing. We can cover the cost of a direct mailer. 

• Reviewed 2021 Staff Survey results. Overall response was positive. Will make toolkit similar to previous year. 

• Outreach goal – talk to cabinet and other managers about meeting Outreach goal as a measurable goal for staff appraisal. 

• Read It Forward – include recipient information in MAC request.  

• Goal is to have all marketing pieces ready for a designer in February. 

• What is the Community Goal? 

• Next meeting February 7th. 

Logistics – Teresa 

• Met with Maintenance to discuss available spaces for SR supplies. Will be available after mid-February until they move stuff out for the booksale. 

• Kristin and Emily will look through the Scholastic catalog and select books to order.

• 5-10 titles for each reading level.

• Scholastic books to be delivered sometime in March, sorted in April, and routed to locations in mid-April.

• Start locations out with a large quantity of books. 

• Will order boxes closer to sorting date. 

• Will order sunglasses instead of tote bags this year – conversation about which design and color people preferred.

• We increased the budget for adult titles this year. 

• Janeal will make recommendations for adult titles and work with Baker & Taylor to get a quote. 

Staff & Volunteer Engagement – Jessica 

• Emily has created training plan and shared it with PSLT. 

• Required video training for all staff and in-person/Zoom program for new staff and Guest Experiences location. 

• Asked to move away from Access and Engagement managers to use Library Management Team. 

• Emily is creating the modules for the training. 

• Communications in March. Trainings in April. 

• Volunteer Training – Teen volunteer recruitment poster has been created. 

• Bidding for volunteer t-shirt. Design has been chosen. 

• Volunteer supervisors will begin training this week. Additional trainings in March and April. 

• All Staff Commuinications – reviewed past intranet pages. 

• We could build more intranet pages on Beanstack. Will create embedded videos. 

• Video content similar to last year. 

• Will begin updating Intranet when training is being developed in mid-February.

• Theme for photos that staff can submit. 

• Weekly FAQ updates during summer. 

Program Engagement – Kristin, Kellie, and Emily 

• Putting together Marketing Plan based on SR 2019 needs. 

• School list is being updated by locations.

• OKCMOA will offer a children’s and teen program based on Chihuly. 

• SMO will offer children’s, teen, and adult in-person programs. The programs for this sumer have not been developed yet. 

• OKCZoo will have children’s, teen, and adult in-person programs. The programs for this sumer have not been developed yet. Kristin applied for the OKCZoo Fund for Kids for each location.  

• Will keep one goal level of 600 points.

• Activity sheets are being updated for all age groups.

• Shalla is updating the list of community organizations and legislators that she and Sarah put together last year.