Summer Reading Steering Committee Minutes - December 20, 2021

Introductions – Kristin

• Ground Rules
• Core Values

Subcommittee Reports (additional detailed reports from December subcomittee meetings are attached at the end of this post) 

• Library (In-Library & On-Site) Engagement – Dana
  • Have had two meetings this month.
  • Started a brainstorming document (decorations, passive programming, displays, take-home kits)
  • Created list of items that would need to be purchased so an order form can be created.
• Community & School Engagement – Kellie
  • Talked about priorities.
  • Will not offer in-person breakfast/teacher training.
  • Will focus efforts on online training.
  • Liaison to reach out to distracts and system level and have local libraries reach out to individual schools.
  • Is there Friends money to purchase prizes again this year (reutilize funds for breakfast).
  • Curious about in-person library visits for schools. Should be fully opened starting Feb 1.
  • Create different commercials to use for school visits.
  • Direct mailers and school mailers. What was budgeted in Marketing for this? Look into EveryDoorDirect this year.
  • Began discussion of Read it Forward
• Logistics – Teresa
  • Books from last year will go out in May-ish.
  • Prize pickup will begin on June 1^st.
  • Reduced number of titles, with more copies of each
  • More adult titles
  • We voted on when to start handing out prizes:
  • Sunglasses as goal prizes instead of bags.
  • Diecuts: will need to know how many, what colors and type of paper we need, and have a quantity limit and deadline to order items. Libraries might need to cut them themselves.
• Staff & Volunteer Engagement – Jessica
  • Talked about 3 main components: Internal Comms, Staff Training, and Staff Volunteer Supervisor training.
  • Looking to revamp this year for in-person and virtual components.
  • Staff volunteer super trainings would be three sessions: 2 before summer and 1 in August
  • Emily and Heidi have met to talk about teen volunteer opportunities.
  • Jessica will work on internal communication pieces and planned videos.
  • Dog photo submissions were popular.
  • Email updates last year were more well received than intranet updates in previous years.
• Program Engagement – Kristin, Kellie, and Emily
  • Kristin is scheduling Neighborhood Arts and OKC Zoo. ZooFund for Kids grant is open until Jan 15.
  • Kellie is contacting Science Museum OK. SMO does not have details of program yet but has cost and age ranges being offered.
  • Emily - OKCMOA will offer children and teen programs.  OK Contemporary Art Center – has reached out and waiting for response. Oklahoma Aquarium - has reached out and awaiting response.

Next Steps and Reminders

• Timeline
• SharePoint
• Communication/Subcommittee Feedback
• Kristin will start Marketing Plan document

Next Meetings

• Summer Reading Steering Committee
  • Tuesday, January 18^th at 9am (usually the 3^rd Monday each month)