Group members: Pauline Rodriguez-Atkins, CAT/ILL, Chair; Margo Ellis, CAT; Annie Emmons, BI; Caralen Haymans, WA; Clyde Herrod, CAT; Devin McGhee, CAT; Tracy Stone, NW; Jill Vessels, CAT.

Charge: Identify materials in browsing collections that users commonly request and/or search for by series title ; develop a classification/spine label system that will allow easy access and retrieval of these materials when they are transitioned to regular collections.

The committee identified four groups of materials that we believe will benefit from enhanced shelving access: Harlequin Publishing series ; Star trek related materials ; Star wars related materials ; Lego related materials.

We recommend establishing a specific classification/labeling system for each grouping, replacing the author mark (first three letters of the main entry) below the classification. Instead, a two-part mark identifying the general grouping and series will be used.

All other materials received that would formerly have been added to mass market collections will be cataloged according to existing standards.

Harlequin Publishing

Applies to text materials in the adult fiction collection only.

Star trek related

Applies to text and graphic format materials in the adult, young adult, and juvenile collections.

Star wars related

Applies to text and graphic format materials in the adult, young adult, and juvenile collections.

Lego related

Applies to text and graphic format materials in the juvenile and tween collections.

Shelving

All libraries shelve newly cataloged mass market paperback materials in regular shelving areas per classification and call number.

Shelve titles with specific classifications/labeling as follows

Classification (FICTION, SCIENCE FICTION, JFICTION, etc.)

First set of characters below classification (HQN, STA, LEGO)

If applicable, second set of characters below classification (DES, INT, TNG, WAR, etc.)

If applicable, chronologically by month and year on label

Alphabetically by main entry after cutter

Library staff agressively weed materials in the mass market browsing collection, keeping only those whose content is relevant, not duplicated by materials already classified, and that are currently being checked out.

After weeding, libraries shelve mass market titles in the selected series in the appropriate fiction area, following the new guidelines. Shelve other mass market titles in the fiction area that appears most appropriate; subdivide by author, then by title. If other titles by the author have been cataloged, shelve mass market titles in the same area.

Weeding/reshelving is to be completed by December 1, 2017.

Implementation

As of March 20, 2017, libraries will not add materials to mass market collections, either by inventorying on site or by forwarding to Cataloging. Materials forwarded to Cataloging after that date will not be added to the collections.

As of April 10, 2017, all new titles added to the collections in Cataloging will be fully cataloged, with custom printed barcode/spine labels.

New titles in the selected series will be cataloged using the new classification/labeling system.

Do not send mass market materials to Cataloging for labeling; do not add spine labels on site.

Cataloging will not recall and relabel already-cataloged materials in the selected series at this time. Cataloging and library staff time will be better spent implementing the new guidelines. Recall and relabel options will be evaluated in approximately 6 months.

After August 1, 2017, library staff may submit suggestions for series to be considered for the new labeling schemes. Use the Cataloging Consideration form for such suggestions.

Direct Benefits to Members

• Ease of browsing: Members who commonly seek titles in a particular series or grouping will be able to easily locate and browse.

• Quick access: Members will be able to locate materials in the catalog and place holds, decreasing wait times caused by library staff needing to contact other libraries to search for a given title. Members will be less likely to attempt to borrow owned materials through interlibrary loan; receiving a copy via system hold considerably reduces wait time.

• Cleaner look: Materials will have uniform, easy to read shelf labels, instead of locally written or printed labels.

• Lifelong enrichment: These things combined would help us to achieve our vision of being the community's hub for critical thinking, creative problem-solving and lifelong enrichment, by making our mass market paperback collections even more accessible to our members.

Indirect Benefits to Members (Direct Benefits to Staff)

• Staff time savings

• Cataloging: Cataloging staff will save time due to being able to standardize cataloging for frequently received types of materials.

• Libraries: The newly established classification/labeling fits seamlessly into the existing fiction classification system, making it easier for library staff to shelve and locate materials.

• Staff time: Library staff will no longer need to contact other MLS libraries in search of mass market materials; nor will they need to field such contacts and search for requested materials.

• Location assistance: Having titles in frequently requested series shelved together will make it easier for library staff to guide members to desired materials and to pull materials to fill holds.

• Circulation: Members who have not been exposed to mass market titles will have the opportunity to see them, potentially increasing circulation.