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Job Description, Director of Collections and Digital Strategies – Tim 

Tim referenced the job descriptions that he had forwarded to the managers earlier.  The Director of Collections and Digital Strategies position would replace the previous position of Deputy Executive Director, Materials and Outreach.  The duties of the position would include supervision of the managers of Materials Selection, Cataloging & Interlibrary Loan, and Technical Processing.  The duties of supervising Outreach have been moved to the public service side and will no longer be a part of this position’s responsibilities.

The group discussed the job description and made suggestions for changes.  Tim will incorporate the changes and report back before or at the April 14 meeting.

Polaris has sent us a formal proposal that seems very useful and pricing seems more in line with what we might need. Other vendors have sent ballpark figures and have promised a more detailed quote in the future.

Two (2) demos set so far:

August 14 8:30-noon (DN) – Polaris
August 15 8:30-noon (DN) – SIRSI

iii may show us a demo on August 16 8:30-noon while TLC will be toward the end of August.

Each of us discussed our observations of the catalogs and websites on our list to examine. So far we know that we want to learn about the amount of customization available. We were confused by the sorting by relevance and how that is determined.

1. Kellie and Teresa will continue to pursue adding an advanced search feature to the internet.
2. Pauline, Karen, and Jimmy are still exploring other options for accessing uncataloged paperbacks.
3. Kellie is investigating a more effective way to save and search important memos.
4. Cataloging search tips have been added to training times.
5. Janet and Jimmy will continue discussing automated reserve placement.
6. Headphone sales have been implemented at all library locations.
7. Anne discussed the 30-day pop-up notice with LaVetta.

Judy and Jim will work on and send a memo alerting staff to the new “Display” codes. This has been done.

Lloyd will work with Lori Kane on issuing parking coupons for visitors to the new RJN DN Library. This has been done.
Lloyd, Woodrow and Traci will work on updating the parking map to reflect only those locations that visitors can park. This has been done.

Judy will send out an e-mail to staff regarding implementation of the change in the mlsHRPay screen. This has been done.
Judy will discuss having a “book drop renew” button at the next Library Manager’s meeting. The System Reserve Task Force is reviewing this.
Cataloging and Materials Selection will discuss cross-referencing and added entries. They have met to discuss both issues. They will now need to meet with Jim to discuss their ideas.