Summer Reading Steering Committee Minutes - December 15, 2020
Welcome and Check In
Emily– SharePoint is working well for all, please continue to upload documents, idea lists, group work, agendas, and minutes.
Reports from Subcommittees
Community & School Engagement – Daniel
Started talking about the charge, idea for school card and direct mailers- expand zip codes, generic mailer that could be retooled for different purposes.
School media breakfast will be a virtual plan and group talked through main goals (appreciation and connection, district contacts), possible pre-recorded content in Niche Academy as course with some incentives for completion, provide educators with contact information for appropriate locations.
Partners beyond schools – day cares, community groups, senior centers, empowering local branches to reach out.
To view more detailed minutes from this subcommittee's monthly meeting, click on the following link: SR Subcommittee Minutes
Library (In-Library & On-Site) Engagement – Scott
Group has had discussions about possible decorations and displays, want to make them flexible and adaptable, varied for different sizes of libraries, ideas for weekly activity sheets and “gazette” for entire summer, passive programming idea files on SharePoint for toolkit, scavenger hunts/outside/free activities, community driven scavenger hunt with Spoticus at different places, March Madness-style social media event with pets to have some kind of competition for customers.
To view more detailed minutes from this subcommittee's monthly meeting, click on the following link: SR Subcommittee Minutes
Logistics – Teresa
Envisioning this coming year with possible hybrid in-person/online plans, pre-packs for libraries, limit amount of titles and provide more copies, possible delayed pickup – will talk with In-Library Engagement subcommittee about that decision, many decisions will need to wait until spring.
Staff & Volunteer Engagement – Jessica
Last year’s revised structure and timeline will be repeated, digital training live in April, all online, office hours were not well attended, training plan is being revised, volunteer training is being planned for two potential paths (virtual and virtual plus, will most likely be just virtual) with very structured tasks and a limited number of opportunities at each location.
Internal communications form has been shared out, please use for big system-wide communications, draft of internal communications plan has been created and will incorporate more videos for staff as we already have a lot of written content.
To view more detailed minutes from this subcommittee's monthly meeting, click on the following link: SR Subcommittee Minutes
Summer Reading Engagement (Programs and Software) - Emily
CSLP order has been placed, bags will be goal prize for one more year, reviewed notes from Marketing meeting.
To view more detailed minutes from this subcommittee's monthly meeting, click on the following link: SR Subcommittee Minutes
Other Discussions and Decisions
Kellie – overview of Niche Academy, use with volunteers, engaging social media content – Reels and challenges.
Kristin - we are approved for 35K from Friends as supplement for replenishing book titles, Scholastic catalog and spreadsheet for selecting titles, will order in the next month or so, ODL order has been placed.
Discussion about Read it Forward – keep community goal, motivates reading beyond 10 hours, lower goal to be achievable, SR Engagement subcommittee will make decision by early January to give Community Engagement time to plan.
Future Steps
The date of the next SRSC meeting will be January 26 at 3pm. Members are reminded to share talking points post-meeting with their managers, engagement teams, and departments.
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