Executive Council Minutes - August 05, 2024

WELCOME/HOUSEKEEPING

Type

Item

Discussion

Checking in

Discussion

Moment for Mission/Core Values – DVS Teen Volunteer Party had 216 attendees, Social Media shoutout to Oklahoma Room materials

UPDATES (milestones/goals; recent progress/completions; planned activities; risks/issues)

CEO

Discussion

OLA Advocacy Update – interim studies have been announced. None impact us directly but some general government issues could impact ODL

CCO

Update

In-person interviews for CCO are being scheduled

DVS – Inaugural DPIL enrollee news nugget will go out this week. Cadence will be every other month. The quarterly Friends newsletter will also go out this week.

COM – Shelf Life internal newsletter received positive feedback, impressive open rates, discussed a new policy on all correspondents emails to decrease the amount being sent per month, prepping for Edmond 2 groundbreaking on August 8, will begin planning meetings this week on transition to new intranet, provided on update with OKC Thunder on literacy and community engagement partnership opportunities

CFO

Update

Charisse and Susan met with The Village city officials again to discuss the lease renewal, discussions are ongoing. We are waiting on final assessments from Oklahoma County before we can finalize the budget.  Intacct training for Intacct users is available this Thursday and can also be scheduled on other dates if needed.

CGO

Summer Reading is over, final stats coming soon. Will notify prize winners this week. LitFest at DT is happening August 17. OES attending event at FAM tomorrow. Kim is also planning to attend a grant planning session with Choice Neighborhood. Tracie is transitioning to her new role as RD.

COO

Facilities assessments continue this week. Kyle is sifting through ODL survey questions. Chris expressed the need for an ad hoc committee to review policies and procedures for the locations getting employee doors by circulation desks, asked about aging signs for curbside services. It was decided that they can be removed and not replaced as it is an established service now. Dennis said they are working on phone issues (calling 911 and getting a busy signal). He reminded everyone to contact IT or security if phone issues are encountered. Use panic button if needed. (Issue was resolved by August 6)

CPO

Annual reviews begin Sept. 1. Annual review calibration process will take place Oct. 21, 22, 23

CTO

IT has been flexing staff due to staffing shortages. That has affected ticket response as they are addressing critical needs first.

Tim reminded everyone that it is important to report any malfunctioning or inoperative life-safety equipment or services (phones, access control, surveillance, and etc.) immediately to Security and/or IT.

OLD BUSINESS

Notetaking rotation schedule. Kelly agreed to do August.

OTHER DISCUSSION/ANNOUCEMENTS

MINI MEETINGS

NEXT MEETING AUGUST 12, 2024, 10:30 am