SRP Closing Ceremony Party

Manager Input

Manager's Decision:

Approved

Is staff available for coverage?:

Yes

Library budget available for this amount and for this target audience?:

Yes

Manager Comments:

This is great! I totally agree that some of the excitement is lost by going to a digital SR process. I love the idea of a party at the end of the year to celebrate, print certificates and try to get most of the final incentives handed out.

Program Identification

Location:

Edmond Library

Date:

Saturday, August 6, 2016

Program Time:

Start Time (hour)	Start Time (minutes)	Setup Time	End Time (hour)	End Time (minutes)	Take-Down Time
3	00	45 minutes	4	00	30 minutes

Program Details

Blurb

Would you like to use a description from the Blurb Bank?:

No, I'll create my own blurb.

Program Description:

We've made it to the finish line! Come to the library to celebrate completing your summer reading goals. We'll play games, make crafts, and have one last chance to pick up your summer reading incentives.

Primary Age Group:

Children (ages 12 and under)

Primary Event Type:

Arts, Crafts, Games

Additional Event Types:

Books & Literature

Additional SignUp Fields

Is the location/room available?:

Yes

Internal Notes/Setup Instructions:

When inserting into SignUp, don't forget the brackets! Setup: 6 tables set up around the periphery of the room with two chairs at each, Tables: 6, Chairs: 12, Notes: large open space in the middle of the room for games and dancing Staff: kbrooksetzkorn; athomas Presenter: , Phone: , Email: Outreach:

Type of Event:

Single Event

Registration Required:

No Registration

Presenter

Will your program have a presenter?:

No presenter

Program Justification

Is a program the best way to meet the expressed need or present information?:

Yes

Does the program fit the goals of the MLS?:

Yes

How & why does this program meet the goals of the MLS?:

SRP gives us the opportunity to celebrate lifelong learning and allow our customers to connect with one another over their love of books. This event will continue that while creating a clear end point that SRP doesn't typically have. Having a closing ceremony will help customers and volunteers to conceptualize Summer Reading as a whole and create one last opportunity for individuals to pick up incentives before we send the items back to the service center.

Which Strategic Plan Response/Goals does this program meet?:

Satisfy Curiosity: Visitors explore their interests using the variety of information at the library.

Why will this program be successful?:

Other libraries have offered such programs with great success. It is filling a need that customers have previously expressed.

How will success be measured/determined?:

Attendance, enjoyment, customer satisfaction.

Program Engagement

Marketing

Is sufficient time available to have a Info Magazine Listing?:

Yes

Is sufficient time available to request MaC materials and display them for at least 2 weeks (45 days)?:

Yes

Community Engagement

How will you promote this event to the community?:

Create an in-Library Book Display or Exhibit

Up-sell the event with customers (verbally or with printed Marketing pieces)

What library resources and services will you connect to this program?:

Book display, SRP decorations and passive programming.

Are volunteers needed?:

Yes

Supplies

Are supplies needed?:

Yes, order through RFP or shop locally for additional supplies.

Supply/Shopping List:

TBD. Will most likely offer 1-2 crafts, 2-3 games and activities, and possibly light refreshments.

Final Comments:

We believe that since we have transitioned to digital tracking for SRP customers have missed some of the fanfare of the paper system. We're going to address this in multiple ways, but we believe this party is a vital part of that.

Are you ready for your supervisor to evaluate this program?:

Yes

Program Evaluation

Are you ready to evaluate your program?:

Move Forward?:

Yes, I'm ready to move on.

Move Forward?:

Yes, I'm ready to move on.

Move Forward?:

Yes, I'm ready to move on.