Summer Block Party

Manager Input

Manager's Decision:

Approved

Is staff available for coverage?:

Yes

Library budget available for this amount and for this target audience?:

Yes

Program Identification

Location:

Belle Isle Library

Date:

Sunday, June 5, 2016

Program Time:

Start Time (hour)	Start Time (minutes)	Setup Time	End Time (hour)	End Time (minutes)	Take-Down Time
2	00	1 hour	5	00	1 hour

Program Details

Blurb

Would you like to use a description from the Blurb Bank?:

No, I'll create my own blurb.

Program Description:

Help us kick off summer with a bang at Belle Isle's 1st Annual Summer Block Party! There will be crafts, games, food trucks, live music, and Summer Reading sign-up.

Primary Age Group:

All Ages

Additional Age Groups:

Gradeschoolers (age 5-12) / Adult

Primary Event Type:

Culture & Entertainment

Additional Event Types:

Arts, Crafts, Games / Books & Literature

Additional SignUp Fields

Is the location/room available?:

Yes

Internal Notes/Setup Instructions:

When inserting into SignUp, don't forget the brackets! Setup:East Side Parking Lot , Tables:15 , Chairs:45, Notes: East Side Parking Lot/ 10 Tables with 4 chairs each, 5 tables on sidewalk by entrance with 1 chair each for presenters. (Subject to change as vendors are approved.) Staff: Emily Smith/Lindsay Jones Presenter: , Phone: , Email: emily.smith lindsay.jones Outreach:

Type of Event:

Single Event

Registration Required:

No Registration

Presenter

Will your program have a presenter?:

Yes

Does the presenter have the proper credentials, training & positive references?:

Yes

Presenter Type:

professional librarian

Program Justification

Is a program the best way to meet the expressed need or present information?:

Yes

Does the program fit the goals of the MLS?:

Yes

How & why does this program meet the goals of the MLS?:

The Summer Block Party will bring in numerous community partners and allow for us to showcase the library in a fun and inviting way. We can continue to build a sense of community while promoting summer reading/programs.

Which Strategic Plan Response/Goals does this program meet?:

Ensure a Welcoming Experience: Visitors are welcomed into an atmosphere of hospitality, exemplary service, and friendly interaction.

Why will this program be successful?:

This will be a fun and exciting event for all ages.

How will success be measured/determined?:

Success will be measured by attendance and interactions with customers.

Program Engagement

Marketing

Is sufficient time available to have a Info Magazine Listing?:

Yes

Is sufficient time available to request MaC materials and display them for at least 2 weeks (45 days)?:

Yes

Community Engagement

How will you promote this event to the community?:

Create an in-Library Book Display or Exhibit

Share event in a community calendar, newsletter, or newspaper

Share on my personal Social Media sites (Facebook, Twitter, or Instagram)

Submit for sharing on Library System's Social Media sites

Up-sell the event with customers (verbally or with printed Marketing pieces)

Visit a community organization to promote

What library resources and services will you connect to this program?:

Book Display, Flyers distributed at Program

Are volunteers needed?:

Yes

Supplies

Are supplies needed?:

Yes, order through RFP or shop locally for additional supplies.

Supply/Shopping List:

Dollar Store- Summer Outdoor Toys (Beach Balls, Bubbles, Side Walk Chalk, Hula Hoops, Balls, table cloths) Laser Tag- $250 Loose Shoes Band- $175

Final Comments:

Current Approved Partnerships: KONA ICE (REFRESHMENTS) LOOSE SHOES (BAND)

Are you ready for your supervisor to evaluate this program?:

Yes

Program Evaluation

Are you ready to evaluate your program?:

Move Forward?:

Yes, I'm ready to move on.

Move Forward?:

Yes, I'm ready to move on.

Move Forward?:

Yes, I'm ready to move on.