Harry Potter Trivia Contest

Manager Input

Manager's Decision:

Approved

Is staff available for coverage?:

Yes

Library budget available for this amount and for this target audience?:

Yes

Program Identification

Location:

Northwest Library

Date:

Thursday, February 4, 2016

Program Time:

Start Time (hour)	Start Time (minutes)	Setup Time	End Time (hour)	End Time (minutes)	Take-Down Time
7	00	1 hour	8	00	1 hour

Program Details

Blurb

Would you like to use a description from the Blurb Bank?:

No, I'll create my own blurb.

Program Description:

Are you a wizard or a muggle? Test your knowledge of the magical world of Harry Potter in this epic trivia battle! Eternal glory (and prizes) awaits the winning team. This event is part of Harry Potter Book Night 2016, a worldwide celebration of all things Potter. Feel free to don your wizard robes, or come in muggle attire. While you're at the library, check out a Harry Potter book to read again, or find your next favorite book with help from our librarians.

Primary Age Group:

Teen (ages 12-18)

Additional Age Groups:

All Ages

Primary Event Type:

Books & Literature

Additional Event Types:

Arts, Crafts, Games

Additional SignUp Fields

Is the location/room available?:

Yes

Internal Notes/Setup Instructions:

When inserting into SignUp, don't forget the brackets! Setup: 9 Round tables seating 7 at each, 2 tables and one chair at the front for the person running trivia, table at the entrance for book display. Will need a/v, laptop and mic. Staff: Kassy Nicholson Presenter: N/A Outreach: N/A

Type of Event:

Single Event

Registration Required:

No Registration

Presenter

Will your program have a presenter?:

No presenter

Program Justification

Is a program the best way to meet the expressed need or present information?:

Yes

Does the program fit the goals of the MLS?:

Yes

How & why does this program meet the goals of the MLS?:

Harry Potter continues to be a wildly popular franchise, with new generations discovering the books and older readers continuing to treasure them. This program capitalizes on the series' popularity and connects fans to our library and its collection.

Which Strategic Plan Response/Goals does this program meet?:

Satisfy Curiosity: Visitors explore their interests using the variety of information at the library.

Why will this program be successful?:

People love Harry Potter, and trivia contests are also popular.

How will success be measured/determined?:

Attendance.

Program Engagement

Marketing

Is sufficient time available to have a Info Magazine Listing?:

Yes

Is sufficient time available to request MaC materials and display them for at least 2 weeks (45 days)?:

Yes

Community Engagement

How will you promote this event to the community?:

Create an in-Library Book Display or Exhibit

Share on my personal Social Media sites (Facebook, Twitter, or Instagram)

Submit for sharing on Library System's Social Media sites

Up-sell the event with customers (verbally or with printed Marketing pieces)

What library resources and services will you connect to this program?:

Book display

Are volunteers needed?:

Supplies

Are supplies needed?:

Yes, order through RFP or shop locally for additional supplies.

Supply/Shopping List:

Prizes for the winning team, perhaps a gift basket of HP-themed candy and the new Harry Potter coloring book Refreshments, cookies and lemonade

Final Comments:

Trivia questions will be generated by me (Kassy), so we can control difficulty level and appropriateness for all ages.

Are you ready for your supervisor to evaluate this program?:

Yes

Program Evaluation

Are you ready to evaluate your program?:

Yes

Marketing & Engagement

Was Marketing sufficient?:

Select Engagement Activities Completed:

Added event in Sign Up

Added event in Sign Up with enough time to be included in info Magazine

Event was included in info Magazine

Shared event on my personal Social Media sites (Facebook, Twitter, or Instagram)

Submitted for sharing on Library System's Social Media sites

Upsold the event with customers verbally or with printed Marketing pieces

Program Overview

Was the date and time appropriate to the event?:

Was the subject matter well received?:

Presenter Effectiveness :

Subject Matter of Interest:

n/a

Program/Presentation Flow:

Connection to Library Goals:

Post Event Activities

Were materials checked out on the program topic?:

Yes

Did customers ask questions to staff members on the program topic?:

Did customers stay after the event/program to discuss?:

Yes

Move Forward?:

Yes, I'm ready to move on.

Move Forward?:

Yes, I'm ready to move on.

Move Forward?:

Yes, I'm ready to move on.