Volunteer Fair

Manager Input

Manager's Decision:

Approved

Is staff available for coverage?:

Yes

Library budget available for this amount and for this target audience?:

Yes

Program Identification

Location:

Edmond Library

Date:

Saturday, October 10, 2015

Program Time:

Start Time (hour)	Start Time (minutes)	Setup Time	End Time (hour)	End Time (minutes)	Take-Down Time
10	00	1 hour	12	00	00 minutes

Program Details

Blurb

Would you like to use a description from the Blurb Bank?:

No, I'll create my own blurb.

Program Description:

Looking to lend a hand in your community? Join us for our inaugural volunteer fair! Whether your philanthropic passion is literacy, animal welfare, alleviating hunger, or mentoring youth, you'll have the opportunity to speak with a variety of nonprofits to find your perfect match. Stop in for a free coffee and discover new volunteer opportunities for the whole family.

Primary Age Group:

Teen (ages 12-18)

Additional Age Groups:

Adult / Senior (ages 55+)

Primary Event Type:

Displays & Promotions

Additional SignUp Fields

Is the location/room available?:

Yes

Internal Notes/Setup Instructions:

When inserting into SignUp, don't forget the brackets! Setup: , Tables: 12, Chairs: 12, Notes: tables around the perimeter of the room with a chair behind each for volunteers Staff: Meaghan or Jill Presenter: , Phone: , Email: Outreach:

Type of Event:

Single Event

Registration Required:

No Registration

Presenter

Will your program have a presenter?:

Yes

Does the presenter have the proper credentials, training & positive references?:

Yes

Presenter Type:

volunteer

Program Justification

Is a program the best way to meet the expressed need or present information?:

Yes

Does the program fit the goals of the MLS?:

Yes

How & why does this program meet the goals of the MLS?:

This program connects customers with information about local volunteer opportunities. We often provide this kind of information to customers anyway, and this format of presentation will connect them with a variety of possibilities.

Which Strategic Plan Response/Goals does this program meet?:

Satisfy Curiosity: Visitors explore their interests using the variety of information at the library.

Why will this program be successful?:

We receive inquiries every week about volunteer opportunities at the library. We cannot accommodate all of the interest and hope this fair will fulfill some of the overflow interest in the community.

How will success be measured/determined?:

Attendance & number of local nonprofits engaged

Program Engagement

Marketing

Is sufficient time available to have a Info Magazine Listing?:

Yes

Is sufficient time available to request MaC materials and display them for at least 2 weeks (45 days)?:

Yes

Community Engagement

How will you promote this event to the community?:

Create a Book River or RSS feed in LS2Pac

Create an in-Library Book Display or Exhibit

Share event in a community calendar, newsletter, or newspaper

Submit for sharing on Library System's Social Media sites

Up-sell the event with customers (verbally or with printed Marketing pieces)

Visit a community organization to promote

What library resources and services will you connect to this program?:

book display

Are volunteers needed?:

Yes

Supplies

Are supplies needed?:

Yes, order through RFP or shop locally for additional supplies.

Supply/Shopping List:

coffee, cups/stirrers, sugar/cream, napkins

Final Comments:

N/A

Are you ready for your supervisor to evaluate this program?:

Program Evaluation

Are you ready to evaluate your program?:

Move Forward?:

Yes, I'm ready to move on.

Move Forward?:

Yes, I'm ready to move on.

Move Forward?:

Yes, I'm ready to move on.