Meeting Date: May 11, 2005
Present: Kay Bauman, Chair, Ric Rea, Jim Welch, Todd Olberding, Karen Marriott, Anne Fischer, Donna Morris, Denyvetta Davis, Dana Morrow, Lloyd Lovely, Patrick Williams, Ernestine Clark
Guests: Kelly Hoffman, Vickey Johnson, Jim McBride
CURRENT ITEMS
REVIEW OF CALENDAR.
REPORTS
BRANCH SERVICES – Denyvetta stated “Operation Clean Sweep” is underway.
Denyvetta passed around a customer compliment from Midwest City; she also passed around a copy of the Midwest City newsletter MC Tattler.
Melody Kellogg the Director of the Guthrie Library will be visiting an upcoming Manager’s Meeting. Denyvetta will be going to visit the Pioneer Library System in June.
CONSTRUCTION MANAGEMENT – Todd stated the carpeting and painting project has begun at Midwest City. He is still waiting to hear back from Oklahoma City Northeast on the vacant land.
BUSINESS OFFICE – Lloyd stated the candy in the machine on the 1st floor is melting and recommends the machine be moved out of the room next to the payphone if possible. Maintenance will get the machine moved.
Lloyd stated the Summer & Fall Schedule for the Consortium will be published in Shelf Life. The Consortium will also be doing a survey for downtown businesses to get an idea of the training that is needed.
HUMAN RESOURCES – Ric commented how pleased he is to have Linda Hyams on board in his office.
INFORMATION TECHNOLOGY – Anne passed around two examples of the new MLS mouse pads.
IT is continuing work on wireless issues and the upgrade of Razors Edge.
LIBRARY COMMISSION – Donna commented briefly on her trip to Washington for National Legislative Day. She also passed around a photo which was taken while in Washington.
OUTREACH – Dana commented on the Family Literacy Workshop, hosted with ODL here at the Downtown Library. It was a great success.
LIBRARY OPERATIONS – Kay stated that she and Donna have begun the interviewing process for the Marketing position.
Changes to Shelf Life have been made and the publications will be more timely and informative.
ACTION ITEMS:
Item # | Ad Team Date | Responsible Party | Assignment | Status |
4 | 09/17/03 | Deputy Executive Directors | Library Internet Filtering Policy – Ad Team to review & discuss any possible alternatives, before taking any recommendation(s) to the Commission | Done |
9 | 03/30/05 | Jim, Pauline Rodriguez, Todd | Create a filing system. Have files scanned into a database. | In Progress ~ Report Date 06/01/05 |
Meeting Date: May 25, 2005
Present: Kay Bauman, Chair, Ric Rea, Jim Welch, Todd Olberding, Karen Marriott, Ernestine Clark, Donna Morris, Denyvetta Davis, Dana Morrow, Lloyd Lovely, Patrick Williams
Absent: Anne Fischer
Guests: Marian LeCrone, DVS, Heidi Port, DVS
CURRENT ITEMS
REVIEW OF ACTION ITEMS.
REPORTS
CONSTRUCTION MANAGEMENT – Todd stated the carpeting and painting project at Midwest City is moving along great. Staff has been back in since last week and is currently working on reorganizing and preparing to open back up next week.
Todd commented they had received a response from Oklahoma City Northeast on the property located near the current Maintenance Facility. The figures were not what they were looking for and they will continue to price other options. Todd is currently trying to setup some tours to look at some different Cataloging and Tech Processing facilities in Texas.
DEVELOPMENT & VOLUNTEER SERVICES – Ernestine stated the Development Specialist position has been posted.
Heidi Port recently participated in some good training with the Red Cross.
FINANCE & SUPPORT – Lloyd stated he is working on the budget for the Finance Committee Meeting scheduled for June 7.
HUMAN RESOURCES – Ric commented the A&P Committee meeting has been changed from May 31 to June 2 at 3:30 at Belle Isle. The Benefits Report and Agenda will be going out today. There will not be any rate increase for Health Insurance. There have been some modifications made. There will now be a $5 co-pay for an eye exam, this will be more cost effective than a 7 % rate increase. Some employee’s prescription costs for certain medications will be affected. Employees that the prescription changes will affect will be contacted prior to the changes. Salary recommendations will be the same as last year. Recommendations are 3 % Market Adjustment and 0-3% Performance Appraisal.
Ric and Anne have switched designated months for chairing Ad Team; therefore, Ric will be chair for the month of June.
INFORMATION TECHNOLOGY – Jimmy stated the wireless policy did pass. They have been working on various issues regarding the wireless network.
LIBRARY COMMISSION – Donna stated the ODL appropriations bill did pass.
MARKETING & COMMUNICATIONS – Kay stated the new Marketing Manager has been selected. Her name is Kim Terry and she will begin on June 20.
FACILITIES MAINTENANCE – Patrick stated they are working on getting fob and proxy card locks at all the libraries.
MATERIALS & OUTREACH – Karen stated she is wrapping up work on the budget and continuing work for storage for the Northwest Library.
LIBRARY OPERATIONS & PLANNING – Kay announced that Mike Miller is resigning. His last day with the system will be June 2. Mike has accepted a position with the City of Oklahoma City. A new job opening will be posted soon for a Researcher in Planning.
The Library Manager’s Meeting is today. Rules need to be developed for the Wireless Network and various Library Managers will be asked to assist in compiling rules.
ACTION ITEMS:
Item # | Ad Team Date | Responsible Party | Assignment | Status |
2 | 05/21/03 | Todd, Marketing | Write a proposal for outside signage system wide. | Remove |
7 | 02/02/05 | Denyvetta | Check with Kay on cleaning equip. needed for headphones. | Remove |
8 | 02/02/05 | Patrick | Research best solution for disinfectants or wipes for cleaning headphones | Remove |
9 | 03/30/05 | Jim, Pauline Rodriguez, Todd | Create a filing system. Have files scanned into a database. 1st meeting is June 1st. | In Progress ~ Remove the Report Date |