Ad-Team Meeting Minutes - April 2, 2014
Date: April 2, 2014
Present: Dana Morrow - Chair, Lloyd Lovely, Kay Bauman, Todd Olberding, Denyvetta Davis, Lori Piccolo, Kay Bauman
Absent: Karen Marriott, Diane Sarantakos, Anne Fischer, Donna Morris
New Items:
No New Items
REPORTS
Finance & Support – Lloyd reported Linda Hyams, Security Manager, has turned in her resignation letter. The Business Office is working on opening and posting the Security Manager position.
Information Technology – (Kay & Lloyd reported in Anne’s absence.)
Kay stated the first TLC Circulation Team meeting is scheduled for Friday, April 4th.
Lloyd reported to the Ad Team that Polaris was bought by ‘iii’ (Triple I). In other words, the companies have merged.
Development – Out of the Office
Human Resources – Lori reported the Human Resources Department is busy filling open positions at this time.
MAC – The Marketing Department is starting the second hiring phase for the Marketing Coordinator position. They will begin interviews next Wednesday (April 9th).
Materials & Outreach – Out of the Office
Outreach – Dana reported the Imaskinations event went well and the turnout was great for the event to have occured during spring break.
Dana also passed around three flyers of upcoming MLS events:
- Aaron Reynolds – ‘Author Visits’, April 2nd & April 3rd, Aaron Reynolds will read his critically acclaimed picture book ‘Chicks & Salsa’ and will have a sit-down with participants to answer questions.
- Classics for Kids – April 15th through April 29th, at different library locations.
- Oklahoma Fancy Dancers – Now through April 26th happening at different library locations.
Visit MetroLibrary.org for more information.
Library Operations – Denyvetta is on vacation and will return Wednesday, April 23rd.
Library Operations & Planning – Kay informed Ad Team to keep security staff informed when they are expecting visitors. Kay also reminded staff to communicate with their visitors about the Downtown Library closing, to remove any confusion or frustrations.
Kay reported the Staff Reading program is well underway. Yesterday (April 1st) began the first day to log reading. The Staff Reading program is a trial prior to releasing the software to our customers this summer. Planning will be releasing weekly scenarios to help staff learn the system and understand the different components. The program will end on April 30th to give time for database clean up, updates, and changes. Customers can begin registering for Summer Reading online beginning May 15th.
The new meeting room policy was approved by the Commission last week and Kay is working with several others to develop the procedures to support the policy. Kay spoke with Donna and they are trying to work out and examine details of the old procedures and decide details for the new one. She indicated the target to start using the new policy is on June 1. All bookings from May 1 forward will be exported to an Excel file as it will not automatically transfer.
Library Operations (Headquarters) – No New Reports
Todd reported on construction projects. For a full listing of those updates please visit: http://my.metrolibrary.info/drupal/construction/construction-updates-april-2-2014
Administration / Commission – Out of the Office
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