Project Team Applications Now Open for Engagement Staff!
Project team applications are now open for the following projects and services:
| New Programs/Services | Existing Programs/Services | EPS and/or Best Practices |
| 1,000 Books Before Kindergarten | Caregiver Resources | Programming Best Practices/Planning Guidelines & Workflow |
| Library as Job Center Web Page | Online Government Resources Help | Coordinating Systemwide Themes & Cultural and Heritage Events |
| Voter Education Resources | Volunteer Background Checks and Best Practices* |
*Only accepting applications for Project Team Lead. The remainder of the group will be made up of EPS & DVS staff.
Application Information
Engagement Specialists and Librarians
- Make sure that you read this Intranet post from December 19.
- See below for scope charts and anticipated time commitment information and application link.
- Discuss your interest in serving on a specific project team with your direct supervisor and library manager.
- You may apply to serve on as many project teams as you would like. If selected, we will only place you on one project team for this quarter.
Engagement Managers
- Make sure that you read this Intranet post from December 19.
- See below for scope charts and anticipated time commitment information.
- Discuss your interest in leading a specific project team with your library manager.
- Apply to lead a project team by clicking on the link in your email.
- You may apply to lead on as many project teams as you would like. If selected, we will only place you on one project team for this quarter.
- If an individual you supervise applies for a project team, you will receive an email with a link to complete a reference form. These references are due on Sunday, January 20th.
Library Managers
- Make sure that you read this Intranet post from December 19.
- See below for scope charts and anticipated time commitment information for staff participation.
- If an individual you supervise applies to lead a project team, you will receive an email with a link to complete a reference form. These references are due on Sunday, January 20th.
- You will also receive a notification every time an individual from your library applies. You will not have to complete a reference form for those you do not directly supervise.
Application Timeline
- Applications will be accepted Friday, January 4 through Sunday, January 13.
- Manager and Supervisor reference forms due Sunday, January 20.
- Applications will be reviewed Tuesday, January 22 through Wednesday, January 23.
- All applicants will be notified of their project team status on Thursday, January 24.
- Quarter 1 project teams for 2019 will be announced on Friday, January 25.
Project Team Logistics
- Project teams will be comprised of 3 to 6 people.
- Project teams will meet weekly either in person or digitally.
- Each project team will be led by an Engagement Manager.
- A representative from EPS will serve on every project team to help steer and provide strategic consistency.
Project Team Deliverables
- Best Practices
- Training Needs
- Marketing Plans
- Implementation Plans
- Assessment & Evaluation
- Budget
- Resources, Kits, or other Materials
Quarter 1 Projects/Services: Scope Charts and Time Commitment
1,000 Books Before Kindergarten
Anticipated Team Size
4 (including 1 EM lead and 1 representative from EPS)
Anticipated Time Commitment Per Team Member
24-42 hours over the course of three months (February-April 2019)
Workgroup will meet six times in person throughout the duration of the workgroup. (1-2 hours per meeting; 6-12 hours total). All other check-ins/meetings will be done remotely (1 hour per week; 6 hours total).
Workgroup participants should expect to spend 1-2 hours a week working independently on assignments from the work group. (1-2 hours per week; 12-24 hours total). Total anticipated time commitment is 24-42 hours over a 12-week period.
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Library as Job Center Web Page
Anticipated Team Size
4 (including 1 EM lead and 1 representative from EPS)
Anticipated Time Commitment Per Team Member
16-28 hours total over the course of two months (February-March 2019)
Workgroup will meet four times in person throughout the duration of the workgroup. (1-2 hours per meeting; 4-8 hours total). All other check-ins/meetings will be done remotely (1 hour per week; 4 hours total).
Workgroup participants should expect to spend 1-2 hours a week working independently on assignments from the work group. (1-2 hours per week; 8-16 hours total). Total anticipated time commitment is 16-28 hours over an 8-week period.
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Caregiver Resources
Anticipated Team Size
5 (including 1 EM lead and 1 representative from EPS)
Anticipated Time Commitment Per Team Member
24-42 hours over the course of three months (February-April 2019)
Workgroup will meet six times in person throughout the duration of the workgroup. (1-2 hours per meeting; 6-12 hours total). All other check-ins/meetings will be done remotely (1 hour per week; 6 hours total).
Workgroup participants should expect to spend 1-2 hours a week working independently on assignments from the work group. (1-2 hours per week; 12-24 hours total). Total anticipated time commitment is 24-42 hours over a 12-week period.
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Online Government Resources Help
Anticipated Team Size
4 (including 1 EM lead and 1 representative from EPS)
Anticipated Time Commitment Per Team Member
24-42 hours over the course of three months (February-April 2019)
Workgroup will meet six times in person throughout the duration of the workgroup. (1-2 hours per meeting; 6-12 hours total). All other check-ins/meetings will be done remotely (1 hour per week; 6 hours total).
Workgroup participants should expect to spend 1-2 hours a week working independently on assignments from the work group. (1-2 hours per week; 12-24 hours total). Total anticipated time commitment is 24-42 hours over a 12-week period.
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Voter Education Resources
Anticipated Team Size
4 (including 1 EM lead and 1 representative from EPS)
Anticipated Time Commitment Per Team Member
24-42 hours over the course of three months (February-April 2019)
Workgroup will meet six times in person throughout the duration of the workgroup. (1-2 hours per meeting; 6-12 hours total). All other check-ins/meetings will be done remotely (1 hour per week; 6 hours total).
Workgroup participants should expect to spend 1-2 hours a week working independently on assignments from the work group. (1-2 hours per week; 12-24 hours total). Total anticipated time commitment is 24-42 hours over a 12-week period.
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Programming Best Practices/Planning Guidelines & Workflow
Anticipated Team Size
5 (including 1 EM lead, 1 representative from EPS)
Anticipated Time Commitment Per Team Member
24-42 hours over the course of three months (February-April 2019)
Workgroup will meet six times in person throughout the duration of the workgroup. (1-2 hours per meeting; 6-12 hours total). All other check-ins/meetings will be done remotely (1 hour per week; 6 hours total).
Workgroup participants should expect to spend 1-2 hours a week working independently on assignments from the work group. (1-2 hours per week; 12-24 hours total). Total anticipated time commitment is 24-42 hours over a 12-week period.
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Coordinating Systemwide Themes & Cultural and Heritage Events
Anticipated Team Size
5 (including 1 EM lead, 1 representative from EPS, and 1 representative from Marketing)
Anticipated Time Commitment Per Team Member
24-42 hours over the course of three months (February-April 2019)
Workgroup will meet six times in person throughout the duration of the workgroup. (1-2 hours per meeting; 6-12 hours total). All other check-ins/meetings will be done remotely (1 hour per week; 6 hours total).
Workgroup participants should expect to spend 1-2 hours a week working independently on assignments from the work group. (1-2 hours per week; 12-24 hours total). Total anticipated time commitment is 24-42 hours over a 12-week period.
View Coordinating Systemwide Themes Scope
View Cultural and Heritage Events Scope
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Volunteer Background Checks and Best Practices
Anticipated Team Size
3 (including 1 EM lead, 1 representative from EPS, 1 representative from Development & Volunteer Services)
Anticipated Time Commitment Per Team Member
16-28 hours total over the course of two months (February-March 2019)
Workgroup will meet four times in person throughout the duration of the workgroup. (1-2 hours per meeting; 4-8 hours total). All other check-ins/meetings will be done remotely (1 hour per week; 4 hours total).
Workgroup participants should expect to spend 1-2 hours a week working independently on assignments from the work group. (1-2 hours per week; 8-16 hours total). Total anticipated time commitment is 16-28 hours over an 8-week period.
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