Collection Services & Development Archive

Update on Past Action Items-All
• Janet will create procedures for libraries to use when requesting replacements for damaged AMPs and forward to MS Managers for review.
• Janet prepared guidelines and forwarded to managers. A few minor changes were made and Janet sent out the guidelines to library managers.
• Upon further examination of the guidelines and because several vendors besides Playaway and Recorded Books require the damaged players be returned for replacements, Heidi decided to handle all replacement parts. Janet modified the guidelines and sent them out to the library managers. They are also posted on the Intranet.

Discussion with Donna about transfers - Karen
Karen said a decision will be made within the next few weeks. If the new long range plan includes opening of new “storefront” locations, this will be a major factor in the decision. Jones will probably not receive many transferred materials even when they move to their new building.

Review of gift guidelines with staff - Pauline
Pauline has met with the Cataloging Technicians and stressed that IS gifts are to be added to the collection only if they are in excellent condition, there are few available copies within the system, and the material matches an existing bib record. Mass marked paperbacks will be added to the cataloged collection only if the title has previously been cataloged in mass marked format, or if the addition is approved by a Materials Services Manager.

Collection Workshop - Janet, Kellie, Stacy
Everyone teaching the MSD Collection Management workshop was in agreement that the manual has become very cumbersome, both in volume and in weight. It includes much information, but due to its size and how much information is listed, finding the information is difficult at times.

Janet had previously spoken with Kellie and Stacy about possibly converting at least parts of the workshop to an online format available through the LMS.

Discussion centered around which parts of the workshop might be appropriate for online workshops, which parts should still be taught face to face, and which could be presented in a different format. The group talked about identifying the target audience(s) for each area. Some of the information currently contained in the workshop could be listed as FAQs for a particular department.

Karen suggested adding a section about transitioning to electronic resources.

Review of action items - all

Discussion of DVDs containing multiple discs: Tabled until June meeting

Discussion of NW collection and transfers: Tabled until June or July meeting

New Business - all

There was a brief discussion of the classification of a book by David McCauley called “Pyramid”. The book is classified as an ANF; similar works by this author are classified JNF. Pauline explained that this title has been in the collection as ANF since 1975. She asked if the MSD Managers felt that reclassification is necessary. Since adult and juvenile non-fiction are interfiled on the shelves and the title is circulating in the current location, it was decided a change in classification was not necessary.