Committee to Appreciate and Recognize Staff Minutes - September 19, 2016

AGENDA

1.            Overview of expectations/role of committee

• Tim Rogers reviewed the role of the committee and the meeting expectations.

2.            Discussion of Appreciation and Recognition Ideas

• Small Frequent Local Celebrations -- Breck, Jill, Brandon, Megan, Jim Stephany, Kimberly, Kelly, Tina, Tim S.
• All Personality Type Celebrations -- Andrea, Jacki, Anne
• Event Specific Larger Scale Celebrations -- Judie, Kristin, Rondia, Janeal, Jessica, Vickie S., Vicki T.

• Each group gave an overview of the work they did and will email or add the documents to the group folder. 
• Highlights from the Small-Frequent-Local group: 
  • Main thing – sense of FUN!
  • Celebrate the individual
  • Food
  • Relaxation
  • Prizes
  • Doesn’t have to cost much
  • Should maybe include Staff Association?
  • Funds could be allocated to departments
  • Need a space (on Intranet/Facebook/etc.) to showcase recognition
  • Celebrate locally, communicate system-wide
  • Give department managers explicit permission to make it fun!
• Highlights from Personality Based group:
  • Lots of good research to show how different people/personalities prefer to be recognized and appreciated differently
  • Provide training on MBTI (Myers-Briggs), True Colors, Languages of Appreciation, etc., to enable supervisors and colleagues to best acknowledge a person’s preferred method of recognition
  • This might not result in specific activity (except training) but could increase organizational sensitivity to the fact that one-size doesn’t fit all
• Highlights from Larger-Event-Celebrations:
  • Have staff vote on the big events to be planned
  • Rotate them, or provide variety – one for families, one for just staff, one for staff-plus-one
  • Group events with specific numbers of “seat,” e.g., 30-people for a Dodger/Energy/Thunder game; 50 people to the Zoo; 60 people for the Corn Maze, etc … Open to entire staff
  • Special Appreciations:  Masseuse, Lunch, Coffee Bar; etc
  • Branch/Dept competitions:  costume contest at Halloween (or anytime, I guess!); holiday decorations; internal reading challenges; United Way
  • Since Friends help fund the activities, ways to thanks (maybe include) the Friends
  • Integrate with Staff Association?
  • Close for a day to do the appreciation event?
  • Not sure how to cost out or budget

3.            Create Decision Making Process and Timeline

• The CARS group discussed the following dissemination and decision-making process:
  1. Each group will draft a recommendation for FY2016-17
  2. The recommendation will very briefly describe what can/should be done and how much it will cost
  3. Each proposal will be presented at the next meeting of the CARS
  4. The committee will discuss and revise the proposals
  5. Each proposal will be posted to the intranet for staff comment
  6. The CARS group will get back together to decide the final approaches and budgets for each initiative

4.            Next Steps

• Each of the sub groups will write a proposal and have it ready to present at next CARS meeting
• Next meeting:  We will do a doodle poll to determine best day/time