Technical Processing. Heidi Johnson gave a slide show presentation of the Technical Processing department and what their day to day work entails. She commented on the excellent staff she has and the great job they do to get their work done. They process on average anywhere from 150 to 300 materials a day. All processing is done in house, nothing is outsourced. She complemented Automation on having an excellent system in place which prevents duplication of paying invoices, etc.
Review of screening policy for instructors and performers. Donna asked for procedures of background checks before hiring instructors or performers. Dana stated the Arts Council currently does their own background checks. She proposed the idea of letting Kelley handle all other instructors or performers who do not go through the Arts Council. Ric gave a PowerPoint presentation of the different online sites that can be used to obtain information on individuals to check for any possible offenders. He stated that it is not uncommon for offenders to be listed on one site and not another, so he recommends checking each site. He handed out copies of possible situations when someone might slip through Oklahoma's (DOC) Sex Offender Registry. There is also a 10 year list which can be checked by sending an email requesting any information on an individual's background.
Present: Kay Bauman, Chair, Donna Morris, Jim Welch, Judy Walden, Denyvetta Davis, Anne Fischer, Todd Olberding, Scott Carter, Dana Morrow, Ernestine Clark, Don Updegrove, Ric Rea, Karen Marriott, Anne Hsieh
